Title: Fixed Asset Manager

State Role Title: Financial Services Spec I

Hiring Range: Up to $60,000

Pay Band: 4

Agency: Virginia State University

Location: Virginia State University

Agency Website: vsu.edu

Recruitment Type: General Public - G

Job Duties

Ensure the prescribed state reporting and inventory requirements are met.

Responsible for updating and ensuring data integrity of the Banner Fixed Asset Accounting Control System.

Ensure items over $2,000 are assigned a FAACS identification number and entered into the online Fixed Asset system daily.

Ensure all electronic equipment is entered in Banner/FAACS. Ensure all reports are submitted weekly, monthly, quarterly, or annually.

Supervise and schedule the staff responsible for retrieval and redistribution.

Ensure the preservation, selling, and disposal of surplus property.

Ensure surplus is removed from requesting Department within ten working days.

Ensure the FAACS system is updated to show changes in location, responsible person, and availability within five working days after removal from Department.

The redistributed or removed goods from campus within one year of receipt by Surplus Department.

Coordinates the transfer, receipt, storage, retrieval, and disposal of records maintained in the storage facility with accuracy and efficiency.

Maintains internal records to ensure adequate documentation and control of records stored. Completes and submits all required monthly status reports on time.

Ensures records eligible for disposal are disposed of no later than thirty days after their minimum retention period has lapsed.

A timely request has been received from the account manager with 90% accuracy.

Ensures no records will be disposed of before the minimum retention period has lapsed with 95% accuracy.

Monitor and respond to unit’s email inquiries related to fixed assets.

Assists with audit requests of fixed asset supporting documentation.

Minimum Qualifications

Knowledge, Skills, and Abilities and/or Competencies required to successfully perform the work:

Considerable knowledge of fixed assets, records management techniques, and information systems.

Demonstrated competencies to provide consultation services; to work with a diverse staff; to prioritize multiple assignments; develop retention and disposition schedules; and to communicate effectively, orally and in writing.

Ability to lift boxes weighing up to 20 pounds.

Proficiency using Banner, WASP and Microsoft Office (Word, Excel, and PowerPoint.)

Additional Considerations

A bachelor’s degree in business or a related field. An equivalent combination of training and experience may substitute for a degree.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions to Applicants:

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY:

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Commonwealth’s Alternative Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx ,or call DARS at 800-552-5019.

Contact Information

Name: Boatemaa Nyarko-Brentuo

Phone: 804-524-5083

Email: bnyarko-brentuo@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.