Title: Residency Business Administrator

State Role Title: Gen Admin Supv I Coord I

Hiring Range: $58,454 - $94,988

Pay Band: 4

Agency: VA Dept of Transportation

Location: South Hill Residency

Agency Website: www.vdot.virginia.gov

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you.

The Virginia Department of Transportation’s (VDOT) South Hill Residency is excited to announce a Residency Business Administrator opportunity. In this position, you will serve as Business Manager for the South Hill Residency business functions. You will need to manage and administer daily aspects of financial, procurement, inventory and budget programs. This position provides direction, consultation, training, assistance and guidance for the area headquarters and other staff in residency business functions to ensure the use of best business practices in agency operations.

Some of the tasks this position will do:

Oversee daily residency accounts payable and accounts receivable transactions ensuring compliance with established guidelines. Monitor financial system to identify errors and make needed corrections. Oversee time entry and leave processes for residency to include overtime pay and compliance.

Manage procurement operations residency-wide by soliciting quotes and making awards, ensuring compliance with Policy and Procedure. Work with residency staff through the procurement process to ensure transactions are eVA, SWAM, and Mandatory Source compliant. Make business decisions for securing goods/services that serve the best interest of the agency.

Manage inventory management system (IMS) data entry and related actions; and oversee staff in the performance of IMS transactions, meeting established deadlines in accordance with policies and procedures. Verify and ensure all documentation is complete and correct. Ensure dissemination of duties and respond to any audit findings for proper resolution.

Additional positions may be filled from this recruitment within 90 days of the closing date.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded short- and long-term disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

• Demonstrated ability to communicate effectively orally and in writing.
• Valid driver’s license.
• Knowledge of accounting, auditing procedures, inventory management and budget administration.
• Experience supervising and directing the work of others.
• Skill in the use of computers and software applications to included automated financial systems.

Additional Considerations

• Progressively responsible for administrative experience to include developing, administering, and managing budgets, spreadsheets, and financial management systems.
• Ability to analyze, research, investigate, reconcile, and evaluate data. Experience with MS Office, inventory management system, Cardinal, and spreadsheet development/manipulation.
• Knowledge of APASPM, VPPA, VPM Procurement Policies and Accounting CAPP Manual.
• A combination of training, experience, or education in Accounting, Business Administration or related field desired.

Special Instructions

This position is designated as essential to emergency operations and will be required to work outside normal work hours to ensure the safety of the traveling public.

Fingerprint based background check, references, work history and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. Once on board, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. In order to be considered for this position, you must submit your resume.

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility. You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp.

Contact Information

Name: Cayce Kump

Phone: 804-910-6050

Email: Cayce.kump@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.