Title: Youth & Family Events Senior Coordinator

State Role Title: VMFA Assistant

Hiring Range: $53,200 annually

Pay Band: UG

Agency: Virginia Museum of Fine Arts

Location: MAIN MUSEUM

Agency Website: vmfa.museum

Recruitment Type: General Public - G

Job Duties

Are you passionate about connecting youth and families with enriching museum experiences and engaging the community? Do you excel in collaborative environments, possess strong organizational and leadership skills, and thrive on bringing creative ideas to life? If so, the Virginia Museum of Fine Arts invites you to apply for the position of Youth and Family Programs Events Senior Coordinator!

We are seeking a creative, detail-oriented, and proactive individual to develop, coordinate, and execute engaging family-focused programs and events that connect with our collections, exhibitions, and the local community. This role also involves significant project and event coordination, community outreach, curriculum development for diverse learning environments, the supervision of staff, interns, and volunteers, and managing the administrative and budgetary aspects of family and outreach programming.

As the Youth and Family Programs Events Senior Coordinator, you will play a vital role in fostering meaningful learning experiences for visitors of all ages and extending the museum's reach into the community. Reporting to the Education Programs Manager, you will work collaboratively across departments and with community partners to create memorable and impactful Family Day events and outreach initiatives, while also leading and supporting a dedicated team and contributing to the broader educational mission of the museum.

VMFA’s Education Department centers on the core values of Quality, Collaboration, and being Community-centered. Through art and shared experiences, we invite an exchange of diverse perspectives to uncover layers of meaning and in turn, support discovery, learning, and deeper connections.

This is a salaried, exempt position offering $53,200 annually and Commonwealth of Virginia employee benefits, such as 12 paid holidays, healthcare and more. VMFA staff also enjoy agency benefits like free admission to special exhibitions, previews of special exhibitions, employee pricing for selection museum programs and classes, and discounts at Amuse Restaurant, Best Café, and VMFA Shop.

Key Responsibilities:

Program Development & Project Coordination: Conceptualize, plan, and execute 4 VMFA Family Day events and oversee the planning of 15-20 outreach events annually and attending outreach events as a museum representative.,

Community Engagement: Securing and nurturing community partnerships and building relationships with diverse audience groups (African American, Latin American, Chinese American, Indigenous American) to inform and enhance programming.

Team Leadership & Operational Oversight: Supervise the Family Day Assistant, interns, and volunteers, providing guidance and ensuring efficient task completion. Manage daily administrative tasks, maintain organized records, and ensure a safe environment for programs.

Educational Alignment & Resource Development: Ensure programs connect with museum collections, exhibitions, and Virginia Standards of Learning. Develop engaging educational materials for outreach events and hands-on activities for exhibitions.

Program Effectiveness & Budget Management: Utilize evaluation tools to assess program success and provide comprehensive reports. Oversee assigned budgets, ensuring responsible spending and adherence to museum policies.

Minimum Qualifications

Excellent organizational and project management skills.

Experience supervising instructors and volunteers.

Experience in developing and implementing educational programs and materials for children ages 5-17 and their families in a museum or educational setting.

Demonstrated ability to relate museum collections and exhibitions to educational curricula (specifically mentioning Virginia Standards of Learning is a strong indicator).

Experience in the planning, promotion, implementation, and evaluation of educational events.

Experience in the recruitment, training, and supervision of program staff (including contract performers, teachers, speakers, interns, and/or volunteers).

Ability to work collaboratively with other cultural arts and educational organizations.

Excellent interpersonal and communication skills, with the ability to teach diverse youth and adult audiences.  

Strong written communication skills.

Ability to use computer database systems.

Ability to work a flexible schedule, including weekends and evenings.

Additional Considerations

2-3 years' experience in program/event development and implementation, , or arts program administration for youth/families in a museum or educational setting.

Strong understanding of learning principles and age-appropriate educational methodologies.

Experience in planning, organizing, and facilitating interactive experiences.

Strong organizational and computer skills.

Enthusiasm, self-motivation, and creative thinking.

Supervisory experience.

Valid Driver's License.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Selected candidates must pass a criminal history background check.

Special Instructions for Applicants:

Please submit three (3) references. Provide full name, phone number and email address. References may be attached in a separate document in the “other” field in the portal; or they may be included with the resume or cover letter.

Professional references are preferred. Other reference types will also receive consideration. References should be able to attest to your knowledge, skills, and abilities, especially qualifications relevant to the position for which you are applying.

Interested individuals must submit an online application. This posting will close on its designated closing date. Posting may close after five business days. Applicants are strongly encouraged to apply before 11:55pm on the designated closing date.

Please contact the HR office at recruitment@vmfa.museum if you need assistance.

Contact Information

Name: Human Resources Services

Phone: please email

Email: recruitment@vmfa.museum

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.