Title: Accountant Senior AR

State Role Title: Financial Services Spec II

Hiring Range: $64,750 - $105, 219

Pay Band: 5

Agency: VA Dept of Transportation

Location: Central Office, Richmond, Virginia

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation (VDOT) is excited to offer and announce a competitive opportunity to serve as a Senior Accounts Receivable Accountant in our Central Office Fiscal Division. This position is located in Richmond, Virginia.

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism, at the Virginia Department of Transportation, we have something for you.

The selected candidate will record, report, bill, and collect on outstanding receivables and other debts owed to VDOT. This position is also responsible for monitoring the reimbursement process of eligible expenditures posted in Cardinal, VDOT’s General Ledger.

Additional duties will include, but are not limited to:

Pre-Collections Management: Monitor outstanding receivables. Review dunning notices. Determine additional collection action for non-paying customers in accordance with State and VDOT policies and procedures.

Collections Management: Monitor and maintain accounts placed with In House Collections, the Office of the Attorney General (OAG), Department of Taxation and or third-party collection agency. Update Cardinal and other systems, as required, for all related activities.

Division Representation: Represent Fiscal Division during agency-wide trainings, task forces, and meetings.

Customer Service: Exhibit professionalism and courtesy in all interactions with internal and external customers. Assist customers in resolving billing and collection issues. Provide technical assistance and guidance to VDOT staff. Respond to inquiries accurately and timely.

Systems and Data Accuracy: Perform reconciliation activities to ensure funds are received and posted correctly in Cardinal. Review and analyze financial data and preparing accurate and timely reports. Work with Cardinal and other information technology resources to troubleshoot and resolve issues and system errors.

Policies and Procedures: Maintain relevant accounting procedures in accordance with the Commonwealth’s Accounting Policies and Procedures. Perform and document analyses of business processes, complex financial data, issues and problems to support fiscal operations. Identify and communicate new procedures to improve efficiency and effectiveness where appropriate.

VDOT employees serve the citizens of the Commonwealth and travelling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state-maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp

We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore visit http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

• Ability to prepare financial and statistical reports.
  
• Knowledge of Generally Accepted Accounting Principles (GAAP).
  
• Ability to effectively manage time and work multiple assignments.
  
• Ability to research, investigate, analyze, reconcile, and evaluate financial data in compliance with applicable accounting directives and procedures.
  
• Skills using automated financial and collection systems.
  
• Ability to work as a team member and simultaneously accomplish multiple priorities.
  
• Ability to perform in-depth financial reconciliations.
  
• Ability to communicate effectively both orally and in writing and work as a team player.
  
• Knowledge of State, Federal, and agency policies and procedures regarding applicable internal controls.
  

Additional Considerations

• A combination of training, experience, or education in Accounting, Finance, Business Administration, or related field desired.
  
• Experience in financial analysis and financial management.
  
• Ability to interpret contracts.
  
• Experience working with state and federal policies and procedures.
  
• Experience extracting data from financial systems using queries and other techniques.
  
• Ability to effectively prioritize tasks and demonstrate high organizational skills and strong attention to detail.
  
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request with coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided with an emergency operations assignment.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy (only for eligible positions).

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

Contact Information

Name: Tammy Varble

Phone: (804) 297-1568

Email: tammy.varble@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.