Title: Contract Manager - Supervisor (Salem Residency)

State Role Title: Program Admin Spec I

Hiring Range: 48,900 - 79,463 *based on experience

Pay Band: 4

Agency: VA Dept of Transportation

Location: Salem Residency

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you.

VDOT's Salem Residency is seeking a motivated leader to perform maintenance contract development and provide daily oversight of contractors performing maintenance activities within the residency, and of staff members performing monitoring of contractors.

Coordinates contract assemblies of Residency-wide contracts to perform litter pickup, mowing, hired equipment activities with operators, and pipe flushing; Assists in the development and management of snow removal and emergency operations contracts, and with the M7B process for the Residency, and assists contractors with signing up in Plow4VA.

VDOT is an emergency response agency and this position is key to fulfilling this agency requirement. This position can be called upon to work outside of normal work hours during emergency operations such as inclement weather, flooding, and/or traffic incidents.

Minimum Qualifications

• Knowledge of contract development, administration and monitoring;
• Knowledge of roadside and roadway maintenance and construction operations, equipment, materials and process details;
• Knowledge of federal, state and transportation rules, regulations and policies;
• Knowledge of Commonwealth procurement practices;
• Skill in the use of computers and software applications (MS Office, automated financial system, cost estimating);
• Ability to direct, evaluate, make assignments and develop staff, oversee/support contractor and crew operations;
• Ability to develop, read, interpret and apply contracts' specifications, scopes of work, and to perform mathematical computations;
• Skilled in effective communication;
• Valid driver’s license; ability to travel independently among assigned work locations.
• Must be able to obtain and maintain certifications used in roadway maintenance, construction and environmental work, such as for land disturbing activities, and state procurement program.

Additional Considerations

• Experience in contract advertisement, bidding procedures, and emergency procurements;
• Experience administering maintenance contracts, and monitoring contractor performance;
• Experience with government procurement practices, including purchase orders, work orders and contractor payments;
• Experience with M7B process;
• Knowledge of state permit process related to roadway construction and maintenance activities;
• Project Management experience;
• DEQ Erosion and Sediment Control certification.;
• VCA certification.
• Commercial Driver’s License (CDL).

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Multiple positions may be filled from this recruitment.

The decision to interview an applicant is based on the information about qualifications and work history provided by the applicant in the application and/or optional resume’. State applications will only be accepted through online submission through the Commonwealth of Virginia’s Job Board/PageUp. PageUp provides a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your PageUp account to check the status of your application for this position.

If selected as a finalist, you will undergo:
• Employment reference check and work history verification
• DMV Records Check
• Fingerprint-based criminal history records check

Additionally, required for CDL holders:
• Full Query drug and alcohol history in FMCSA Clearinghouse – Register at: FMCSA Clearinghouse.
• Pre-employment drug and alcohol screening

Safety shoes and other personal protective equipment (PPE) required in performance of job duties. This is a reimburseable expense (up to $200 annually).

This position is designated as essential and, as such, all duties associated with this job are required during emergency situations which may include, but are not limited to, inclement weather, disaster response and emergency operations. Performance of these duties may require work outside of normal business hours including nights, weekends and holidays. VDOT will determine when essential positions are required to report.

Once onboarded, this position may be eligible to apply for telework opportunities; availability, hours, and duration of telework shall only be approved as outlined in the Commonwealth telework policy. (only for eligible positions)

VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).

Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.

Contact Information

Name: Teresa Moody

Phone: 540-266-2661

Email: teresa.moody@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.