Title: HIM Technician

State Role Title: 19013

Hiring Range: Commensurate with Experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Piedmont Geriatric Hospital

Agency Website: https://www.pgh.dbhds.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The purpose of this position is to help provide indirect services to geropsychiatric patients that conforms to care and treatment policies and procedures and demonstrates knowledge of the specific needs and competencies of this population. The Medical Record Clerk will validate and distribute the facility Daily Hospital Census, maintain associated statistical reports and verify census bed days for billing/reimbursement. Additionally, the Medical Record Clerk will provide clerical support for the hospital Utilization Review (UR) committee for physician certification of patient stay, appropriateness of admission, selecting random continued stay cases and preparing minutes. The Medical Record Clerk will scan and conduct quality assessment (QA) for documents that are entered into the electronic health records (EHR).

Minimum Qualifications

General office skills including use of keyboard, personal computer, document scanner, fax and copy machines, required
Ability to organize, prioritize duties and meet deadlines required
Ability to use Microsoft Office is essential with ability to generate and maintain spreadsheets and reports in Excel required
Ability to work independently and to effectively communicate with others by verbal or written means, and maintain strict confidentiality required
Attention to detail in working with figures and including the ability to identify a variety of documents to scan to electronic records, assess scanning quality and maintain paper and electronic records required

Additional Considerations

Experience in Health Information practices preferred
Knowledge or experience with auditing records for compliance with regulations preferred
Knowledge or experience working with record retention schedules preferred
Previous experience working with geropsychiatric population preferred but not required

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Piedmont Geriatric Hospital only accepts online applications via PAGEUP. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed, e-mailed or mailed applications will not be accepted. Please refer to your PAGEUP account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.

Piedmont Geriatric Hospital offers a comprehensive benefit package to include your choice of four health insurance plans, paid life insurance and retirement plans, 12 paid holidays, annual and sick leave.

Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at (804-518-3339) for assistance. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.

Piedmont Geriatric Hospital is an Equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics or disability.

DBHDS is a healthcare organization and must comply with the federal Centers for Medicare and Medicaid Services (federal CMS) guidance on Omnibus COVID-19 Health Care staff Vaccination Regulation which requires vaccination of all employees or an exemption. A job offer of employment is contingent upon the candidate meeting these guidelines as a condition of employment.

Contact Information

Name: Tricia Wilson

Phone: 804-518-3339

Email: tricia.wilson@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.