Title: Program Analyst Construction

State Role Title: Prog Admin Specialist II

Hiring Range: $70,349 - $114,317

Pay Band: 5

Agency: VA Dept of Transportation

Location: Richmond District Office

Agency Website: www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you.

The Richmond District Construction Team is seeking a detail-oriented rockstar to work in the District Construction Office supporting the construction program as a Program Analyst by providing specialized technical instruction and guidance in multiple areas within Construction. The position will monitor, conduct budget analysis on multi-million-dollar projects, expenditures, revenues, and funding sources; research charges; and resolve financial discrepancies. The selected candidate will assist with estimates; compile cost data; prepare financial, programmatic reports; and monitor federal financial authorizations. You will review cost reimbursement agreements, funding transfers, disbursements; prepare invoices; manage, monitor payment to consultants and private partner reimbursements; and monitor construction project’s financial performance. Position will monitor, revise internal budgets; reconcile funding; execute consultant and utility voucher transactions, travel, and petty cash reimbursements, invoices; and manage payments for state/local reimbursements. You will prepare correspondence and presentations; maintain project files; and determine compliance and policy procedures. You will provide Cardinal assistance/support; train staff on data retrieval; and oversee/resolve issues of internal audit business practices. The position will prepare financial/project performance reports; prepare budgets for distribution and review by PPTA partners; process consultant, contractor vouchers and travel; and prepare updates to project financial plan. The position will develop annually the District Construction Administration Budget; review purchasing needs for the District Construction staff while ensuring adherence to budgetary limitations; facilitate the coordination of meetings between external and internal partners; and develop annually the construction staff training needs and budget. Position will provide support to the Project Controls Manager with administrative duties as it relates to the management of Consultant CEI contracts; ensure PSCRS is up to date; and develop and manage Consultant CEI tracking spreadsheets for task order monitoring. The position will also review and approve construction invoices for locally administered projects and ensure payment is made within the required timeframes. VDOT is an emergency response agency, and this position is the core of this requirement, therefore you will work outside of normal work hours during emergency operations.

"In order to be considered for this position, you must submit your resume."

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded short- and long-term disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

Minimum Qualifications

• Knowledge of civil engineering methods, principles, practices and procedures related to transportation construction.
• Knowledge of contract development or administration.
• Knowledge of road, bridge design, construction technology and terminology.
• Ability to communicate effectively orally and in writing with diverse audiences to include developing presentations, leading meetings and conducting training.
• Comprehensive knowledge of state and federal laws, regulations, policies and procedures related to transportation construction and financial management.
• Skill in the use of computers and software applications to include MS Office products, and construction, financial and project management programs.
• Ability to prepare and customize reports using various tools to create charts, graphs, spreadsheets.
• Demonstrated knowledge of projects and financial controls related to transportation construction projects.
• Ability to research, analyze a wide range of subjects and develop or apply technical and legal language to projects.
• Valid driver’s license.

Additional Considerations

• Experience in project and financial controls related to transportation construction projects
• Experience developing and administering contracts
• Experience with budget development and administration
• Ability to monitor, analyze and reconcile data and prepare financial reports
• Combination of training, experience, or education in Civil Engineering, Information Systems, Financial Management, Business, Accounting or related field desired

Special Instructions

Position is designated as essential to emergency operations and will be required to work outside normal work hours to ensure the safety of the traveling public. Fingerprint based background check, references, work history and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. Once on board, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy. In order to be considered for this position, you must submit your resume.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp.

Contact Information

Name: Rebecca Emory

Phone: (804) 401-0234

Email: Rebecca.Emory@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.