Title: 00234 - Program Coordinator

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $66,000

Pay Band: 4

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: WWW.NSU.EDU

Recruitment Type: General Public - G

Job Duties

The program coordinator is a professional who plans, coordinates, and performs administrative activities for the Office of Academic Effectiveness, including the Vice Provost for Academic Effectiveness. The program coordinator applies knowledge of federal and state laws, policies, rules, regulations to administer and coordinate the work of the Office of Academic Effectiveness. Serving as an organizational administrative expert, the program coordinator ensures that administrative activities are harmonized across the various staff of the Office and ensures that management has the information and resources needed to make management decisions. The program coordinator exercises sound judgement to influence the use of funds and staff, and improve the effectiveness and credibility of management.

Minimum Qualifications

• Knowledge of Southern Association of Schools and Colleges Commission on Colleges (SACSCOC) and State Council of Higher Education for Virginia (SCHEV) standards, including reporting and processes
• Knowledge of Commonwealth of Virginia purchasing guidelines and procedures
• Considerable knowledge of Title III regulations and procedures
• Considerable knowledge of the management and utilization of Watermark/Taskstream
• Ability to coordinate and/or supervise diverse administrative functions
• Ability to manage various E&G budgets under the Office of Academic Effectiveness, using discretion to make sound decisions based on operating guidelines
• Ability to manage various grant-funded budgets under the Office of Academic Effectiveness, using discretion to make sound decisions based on operating guidelines
• Ability to manage and organize all travel arrangements for staff, faculty, consultants, and speakers
• Ability to use, manage, and monitor Colleague Financials and eVA systems to initiate, track and reconcile PR and PO status
• Ability to communicate effectively both in writing, such as special reports and speeches, and orally for presentations
• Ability to conduct research, prepare statistical reports and spreadsheets, prepare correspondence, reports and presentations, for internal and external audiences

Additional Considerations

• Experience working in a post-secondary institution in related area of assignment
• Experience with or ability to learn complex computerized enterprise resource planning systems, as well as different software applications
• Knowledge of webpage editing and updating
• Ability to work unsupervised and in a team environment

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.


EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: No Email Material Accepted

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.