Title: Deputy Clerk-Richmond City GDC

State Role Title: Deputy Clerk

Hiring Range: $40,042.00

Pay Band: UG

Agency: Supreme Court

Location: General District Court

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

Assigned operational responsibilities in a high volume, fast-paced office with frequent deadlines. This position ensures the court’s instructions are executed and legal documents are prepared with accuracy and in accordance with state and local policies.

Essential Duties & Responsibilities:
Duties include but are not limited to, preparing detailed court documents in accordance with established guidelines, entering data into an automated Case Management System, imaging case files, scheduling matters for court, preparing correspondence and legal documents, assessing fines and costs, providing customer service at the front counter, answering telephones, filing court documents, daily docket preparation and attending court sessions. The selected individual must possess the ability to professionally interact with diverse customers from attorneys, law enforcement, various agencies, and the public. Must provide excellent, accurate, and informational customer service in writing, in person and by telephone.

Performs clerical work within the courtroom, including assisting the judge with the docket, operating the recording system, preparing paperwork for signatures, and entering the judge’s findings in the case management system. Prepares the courtroom for the day’s scheduled trials. Takes notes and generates necessary paperwork in accordance with the rulings of the courts; updates all court files and inputs data as needed. Ensures that proceedings of court activity are recorded in a clear, concise, and legible manner. Calculates all court costs and fees. Enters case dispositions, judgments, postponements, fines, and costs ordered by the judge into the court’s case management system. Records and enters key points for records of each case. Generates and reviews paperwork. Prepares all necessary paperwork, such as unlawful detainers, warrants, subpoenas, and judgment sheets. As well as probation, restitution, fingerprint, community service, deferred payment, commitments, and release forms. Assembles and forwards paperwork completed during court to the appropriate agency.

Excellent attendance is an essential responsibility of the position. Candidate must be able to multitask and enjoy working in a fast-paced, high-volume office with

firm deadlines. The selected candidate may be assigned additional responsibilities by a member of the management team.

Minimum Qualifications

High School diploma or equivalent is required, college preferred. Prior knowledge of a court judicial system or office experience is preferred. Favored applicants will be able to work independently, as well as part of a team, and manage changing priorities. Time management skills and fast accurate data entry/computer skills are required.

Additional Considerations

This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability. Work schedule will be Monday through Friday, 7:45 am – 4:15 pm with 1 hour for lunch.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Xavier Callistro

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.