Title: FA057 - Legal Assistant

State Role Title: Administrative - Professor

Hiring Range: 55,000-65,000

Pay Band: 4

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: WWW.NSU.EDU

Recruitment Type: General Public - G

Job Duties

Norfolk State University’s Office of the University Counsel & Office of the Attorney General seeks applicants for the position of Legal Assistant. The Office provides effective and high quality legal services, in keeping with the laws and policies of the Commonwealth of Virginia. As the Legal Assistant, and under the direct supervision of the University Counsel, incumbent would be required to:
1. Research legal issues using legal research tools, including Lexis and industry standard resources.
2. Provide support, input, and legal analysis on complex legal procedures; draft pleadings, affidavits and legal memorandum.
3. Review policies, contracts, Memorandum of Understanding (MOU), and investigate and support areas requiring legal input and direction.
4. Provide interpretation and review of Freedom of Information Act (FOIA) request and response, Procurement Act Compliance oversight, and Family Educational Rights and Privacy Act (FERPA).
5. Coordinates and maintains oversight of the legal services provided to the University community.

Minimum Qualifications

1. Considerable knowledge of complex legal standards including interpreting, drafting, reviewing, and editing legal documents.
2. Considerable knowledge of practices related to standardized legal actions including discovery, subpoena duces tecum, trial and hearing preparation, interrogatories, trial and pretrial orders, and legal briefs.
3. Demonstrated ability to communicate effectively, both verbally and in writing, and convey matters to large diverse audiences (students/staff/faculty)
4. Skilled in the use of computerized applications to include Microsoft Office Suite – Excel, Word, and Access.
5. Ability to accurately take copious notes and properly edit, review and publish for professional dissemination to senior and executive staff and faculty.
6. Demonstrated ability to monitor projects and meet and prioritize competing deadlines.

7. Bachelor’s degree, or equivalent combination of training and education that provides the requisite knowledge, skills, and abilities, preferred. Significant experience in a legal environment is desired.

Additional Considerations

1. Master’s degree preferred.
2. Previous experience working as a Legal Assistant or similar discipline, directly supporting attorney(s).

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

EEO STATEMENT
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.


Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information

Name: Norfolk State University

Phone: 7578238160

Email: No email material accepted

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.