Title: Financial Manager I

State Role Title: 19034

Hiring Range: commensurate based on experience

Pay Band: 5

Agency: Dept Behavioral Health/Develop

Location: Western State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/wsh/

Recruitment Type: General Public - G

Job Duties

Western State Hospital is seeking a full time Financial Manager I who will be responsible for managing cashiering, special disbursement, accounts payable and general ledger functions for Western State Hospital (WSH) and the Commonwealth Center for Children and Adolescents (CCCA); scheduling workload, to ensure that financial payment and eVA procurement transactions are processed, approved, accurately recorded, and timely within guidelines as established by the CFO, State Comptroller, Agency Procurement and Surplus Property Manual and DBHDS Central office; assisting the CFO in developing and implementing fiscal policy and procedures; preparation of financial statements and ensures that financial transactions are recorded in compliance with governing regulations and fiscal statutory regulations; maintenance of fiscal integrity and accountability; providing direct supervision and assistance to supporting staff; serving as a fiscal liaison with business partners within and outside of the hospital and DBHDS; and serving as project lead for accounting system implementation and changes.

This position will also be responsible for providing support and supervision to employees who are responsible for cash receipts, cash disbursements, small and recording of financial transactions for the hospital and state; ensuring the requirements of the performance planning and evaluation system are met, and evaluations are completed by established deadlines with proper documentation; ensuring customer inquiries are appropriately addressed through policy explanations and audits as needed; reviewing Daily Cardinal Query Reports, GL journal Inquiry by Chart of Accounts, Vouchers and GL journals not posted, etc. and takes actions as necessary to record transaction as necessary; and documenting annual ARMIC updates and ensures that actual procedures are in line with state accounting policy and procedure.

This position is eligible for:

- retirement with cash match
- paid time off; sick time; family/personal time; and community service time
- health, vision, and dental insurance
- life insurance

Minimum Qualifications

A high level of accounting knowledge and experience is required to handle the assortment of accounting tasks. Significant experience in analyzing and processing data in automated accounting system is required. Must have the ability to identify variances; perform completeness checks; research and resolve exceptions; compile assemble financial data for reporting; work independently; give appropriate feedback based on State, Federal and Hospital policy; be proficient using MS office products (Word, Excel, Access, Outlook, etc.); must have ability to supervise, train and direct the work of supporting staff and adapt to a changing environment.

Additional Considerations

- Graduation from a College or University with a business degree, or an equivalent combination of training or experience indicating the ability to perform the function of this position
- High level of accounting knowledge and experience is required to handle the assortment of accounting tasks
- Significant experience in analyzing and processing data in automated accounting system
- Must have the ability to identify variances; perform completeness checks; research and resolve exceptions; compile assemble financial data for reporting; work independently; give appropriate feedback based on State, Federal and Hospital policy
- Proficient using MS office products (Word, Excel, Access, Outlook, etc.)
- Ability to supervise, train and direct the work of supporting staff and adapt to a changing environment

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The successful applicant must pass a criminal background investigation, drug screening test and employment reference check. The applicant must have the ability to perform at the level of physical demands noted on the Employee Work Profile and the verified ability to perform the essential functions of the position.

Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.

DBHDS is a healthcare organization and must comply with the federal CMS Omnibus COVID-19 Health Care staff Vaccination Regulation which requires all employees to be vaccinated or receive an exemption. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. New staff who are not vaccinated for any reason or choose not to disclose their vaccination status, will need to request a medical or religious accommodation. If you have questions, please contact the Office of Human Resources.

Contact Information

Name: Samantha Leep

Phone: 540-332-8306

Email: samantha.leep@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.