Title: Associate Director Early Childhood Grants and Finance

State Role Title: Education Administrator III

Hiring Range: Commensurate based on qualifications and experience

Pay Band: 6

Agency: Dept of Ed Central Operations

Location: JAMES MONROE BUILDING

Agency Website: www.doe.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Education offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

This position will support the finance and grants operations and management for the Division of Early Childhood Care and Education. This position is responsible for developing and overseeing the implementation of the procedures and operational protocols necessary to complete all duties in the areas of grants management, administration, fiscal monitoring and reporting, and budget management. Responsible for monitoring the effective and appropriate use of funds and completion of essential responsibilities by tracking, monitoring and managing established processes and providing leadership to the Early Childhood Grants and Finance team. This position will collaborate closely with fiscal and budget leaders within the VDOE and partner agencies. This position will manage the fiscal operations of various federal and state funded programs, all of which are essential to the operation of Virginia's birth-to-five landscape.

This is a RESTRICTED POSITION which is solely funded by federal funds. The availability of funding is scheduled for review regularly. Employment is contingent on the continued availability of federal funds.

Minimum Qualifications

Extensive knowledge of state and federal policies and guidelines related to finance and grants, with a preference for federal block grant experience.

Experience in developing, implementing, and monitoring execution of operational procedures to support efficiency in fiscal management and reporting,

Demonstrated knowledge of the administrative principles, practices, procedures, and techniques used to prepare execute and administer comprehensive federal grant programs.

Considerable knowledge of policies and procedures related to grants management, monitoring, and data analysis.

Experience requiring the performance of managing a variety of duties associated with the administrative activities of an executive office, including supporting management of direct reports.

Strong attention to detail, strong organization and financial management skills, ability to think and problem solve creatively, excellent communication and interpersonal skills with the ability to establish and maintain effective working relationships.

Administrative/management skills in program management; advanced skills in Word, Excel, and PowerPoint; problem-solving skills to address complex programmatic and financial issues.

Additional Considerations

Demonstrated knowledge in business, finance, education or related area preferred.

Experience in administration of contracts, funding, budgets, program design, report preparation, monitoring, and problem solving.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A résumé will be accepted in lieu of a completed state application. Applications submitted via e-mail, postal service, fax or hand-delivered will not be considered. Successful candidates must pass a criminal background check. Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will be reviewed and approved upon hire.

It is the policy of the Commonwealth and the VDOE that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Jessica Vaughan

Phone: n/a

Email: jessica.vaughan@doe.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.