Title: Secretary Senior DSP00893

State Role Title: Admin and Office Spec II

Hiring Range: Negotiable and commensurate with experience.

Pay Band: 2

Agency: Department of State Police

Location: Wise, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

About the Position:

The Virginia State Police is seeking to hire a Secretary Senior at the Division IV, Area 30 Office in Wise, Virginia. The candidate selected for this position will oversee and coordinate office operations to ensure efficient daily functions and workflow. Acting as both office manager and administrative assistant to the Area First Sergeant, it provides comprehensive administrative and clerical support to the Area First Sergeant, Sergeants, Troopers, and Volunteers. Independently schedules sworn employees for Safety in Work Zone projects, Portable Scales, and training assignments. Oversees part time employees, volunteers, housekeepers, and grounds workers by coordinating their schedules and directing tasks. Serving as an alternate evidence custodian, the position may testify in court when necessary and handle legal document assignments. Responsibilities also include independently preparing reports and correspondence, as well as maintaining office files in accordance with Department policies and accreditation guidelines.

About the Agency:

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!

VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

Minimum Qualifications

•Demonstrated knowledge of office and administrative operations and principles.
•Skill in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications; attention to detail pertaining to grammar, punctuation, and spelling; typing; data entry; records management; and report generation.
•Ability to interpret, apply, retain, and recall of policies, procedures, and regulations; to establish priorities and make independent decisions; to gather, organize, and compile information efficiently; to communicate orally and in writing, in English; to operate and maintain automated office equipment, including computers; and to interact with the co-workers, general public, and others contacted internally and externally in the course of work.
•High School Diploma or GED equivalent.
•Secretarial experience.
•Experience in office operations and customer service.
•Must be qualified to serve as a Notary Public.
•Must be eligible to become Virginia Criminal Information Network (VCIN) certified, which requires either United States citizenship or a lawful permanent resident of the United States and eligible for naturalization.

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on June 4, 2025. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.
The Department of State Police is an Equal Opportunity Employer. Our policy is to extend employment opportunities to qualified individuals on an equal basis regardless of an individual’s race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

(V)alor (S)ervice (P)ride

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.