Title: ETPL Coordinator

State Role Title: General Administration supervisor I/19221

Hiring Range: $55,000 - $70,000

Pay Band: 4

Agency: Department of Workforce Development and Advancement

Location: DWDA Central Office

Agency Website: virginiaworks.virginia.gov

Recruitment Type: General Public - G

Job Duties

Serves as the designated administrative staff member to handle administrative operations and functions associated with the Eligible Training Provider List (ETPL) and on behalf of the Local Workforce Development Board (LWDB). Performs technical work involving accumulating and maintaining participant and training provider/training program data pertaining to the maintenance of the ETPL, maintaining the case management log, providing staff assistance regarding data entry problems related to Virginia Workforce Connection (VaWC) system, and preparing reports as authorized under the Workforce Innovation and Opportunity Act (Public Law 133-128) of 2014 and other similar grant funded initiatives. Works in an electronic and paper documentation environment; works closely with all staff of the One-Stop system and training providers to ensure that program records are correct, complete and, where applicable, entered timely into all required electronic data sources; assists in validation reviews or participant and training provider/training program records; maintains the electronic Case Management log; prepares Individual Training Account (ITA) vendor reports and other reports as required; maintains all aspects of the VaWC ETPL in accordance with state and federal requirements; and performs related tasks as required.

Minimum Qualifications

• Knowledge of program administration practices and procedures; training registration and compliance processes; and program management principles.
• Strong oral and written communication, organizational, planning, analytical, and program-solving skills. Proficiency in using standard business software (e.g., MS Office Suite) and databases for managing and tracking program data.
• Ability to effectively interact with diverse groups of people (e.g., training providers and stakeholders); provide exceptional customer service; coordinate a regulated administrative process; follow, explain, and apply established policies, procedures and regulations; identify and resolve related issues regarding compliance, program implementation, and stakeholder concerns; gather facts, analyze data, evaluate program performance, and identify areas for improvement; track applications and ensure timely processing of requests; and compile and report data to comply with reporting requirements.

Additional Considerations

• Thorough understanding of workforce development programs (WIOA guidelines, ETPL regulations, etc.); performance methodologies and reporting; and the process for becoming an eligible training provider.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Virginia Works is committed to upholding our values in our employment opportunities across the Commonwealth to people from all backgrounds, including all races, ethnicities, genders, and abilities.

Applicants are responsible for ensuring the scope of their experience, relevant certifications, knowledge, skills, and abilities are clear in the application (and/or resume) in order to receive consideration. Information regarding experience will not be assumed.

The Department of Workforce Development and Advancement is an Equal Opportunity Employer/Program, and a Virginia Values Veterans certified employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation.

Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand delivered applications and résumés will not be accepted.

Applications are not accepted after the recruitment closing date.

Please carefully review the details of this recruitment including the location of the position and the posted salary before applying. DWDA does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.

Consideration for an interview is based solely on the information within the application (and/or resume).

You must ensure your application/resume includes the scope of your experience, knowledge, skills, and abilities as it relates to the position you are applying for. Information not stated will not be assumed.

This website will provide a confirmation of receipt when the application is submitted for consideration.

For the status of your application and this position, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via email or telephone.

Auxiliary Aids and Services are available upon request to individuals with disabilities.

Applicants needing accommodations should contact the Human Resource office for additional information.

The DWDA does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.

NOTICE: DWDA will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: Human Resources / Recruitment

Phone: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via phone

Email: Careers@vec.virginia.gov for recruitment related questions. Emailed applications, resumes, or cover letters will not be accepted. For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.