Title: Fleet Coordinator #00238

State Role Title: General Administration Coordinator II,19222

Hiring Range: Commensurate with experience and qualifications ($75,000-$80,000)

Pay Band: 5

Agency: Dept of Emergency Management

Location: VDEM Headquarters

Agency Website: www.vaemergency.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Emergency Management is currently seeking a qualified candidate to become our Fleet Coordinator! The Fleet Coordinator participates as a member of an emergency management team to manage the resources of the Agency. Efficiently oversees day-to-day projects regarding asset and resource planning, asset and resource management, facility management, motor vehicle fleet management and recordkeeping, allocation of motor vehicles and other agency resources, which includes the upkeep and maintenance of those resources. Assists as a team member to provide support in directing multi-agency and multi-discipline response to emergency events and disasters. Develops and maintains operational programs and procedures necessary to ensure adequate responses in emergency management consistent with VDEM’s mission and the state emergency management system. Functions as a specialist in logistics for applicable programs and initiatives. Supports state and local government interaction with respect to emergency management and logistics-based initiatives.

Minimum Qualifications

- Considerable knowledge of asset and resource planning, asset and resource management, facility management, motor vehicle fleet management and recordkeeping, allocation of motor vehicles and other agency resources, which includes the upkeep and maintenance of those resources.
- Knowledge of logistics related programs and state procurement guidelines and policies.
- Knowledge of the project management process and the development of policies and procedures.
- Superior interpersonal, verbal, and written communication skills effective across multiple sectors and disciplines.
- Considerable skill in the use of computers, Microsoft Office and various software.
- Creative planning ability; ability to think through emerging crises quickly; to utilize good judgment regarding the commitment of resources.
- Ability to deliver excellent customer service to internal and external stakeholders.
- Ability to multi-task and prioritize in a fast-paced professional environment.
- Ability to work independently and to participate as part of a professional team.
- Ability to conduct research, to analyze data, with skill to write policy documents and prepare reports.
- Ability to understand, interpret, and develop equipment specifications.

Additional Considerations

- An equivalent combination of training and experience in emergency management to perform the duties of the position is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Applications will only be accepted on-line through the State Job website. Applications must include all work history and references. The decision to interview an applicant is solely based on the information provided in the application materials. Therefore, it is essential to provide enough information to make this assessment.

Employment is contingent upon satisfactory results of a fingerprint-based criminal history background check, Division of Motor Vehicle check, employment reference check, and E-Verify. The selected candidate must complete a State of Personal Economic Interests as a condition of employment, if applicable (Va. Code 2.2-3114). Other financial, credit, driving, or degree verification checks prior to employment may be required for certain positions. A one-year probationary period is required of all newly hired and re-hired Commonwealth of Virginia employees.

The salary for this position is negotiable up to the maximum hiring range listed in this posting. Offers will not be made outside of the hiring range. This is a restricted position due to the funding source.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply.

VDEM does not provide sponsorship to prospective or current employees. Applicants applying for a position with our agency must be legally authorized to work in the United States at the time of employment.

The Virginia Department of Emergency Management is an Equal Opportunity Employer.

Contact Information

Name: Human Resources

Phone: (804) 366-7942

Email: Recruitment@vdem.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.