Title: Procurement Officer I/Senior Procurement Officer

State Role Title: Procurement Officer I

Hiring Range: up to $75,000.00/$85,000.00 + State Benefits

Agency: Indigent Defense Commission

Location: ADMINISTRATIVE OFFICE 200

Agency Website: www.vadefenders.org

Recruitment Type: General Public - G

Job Duties

The Virginia Indigent Defense Commission (VIDC), a Commonwealth of Virginia Independent Agency is dedicated to protecting and defending the rights of our clients through zealous, compassionate, high-quality legal advocacy. The VIDC is seeking a Procurement Officer to join the Finance team. The Procurement Officer plays a critical role in overseeing the solicitation, execution, and contract administration processes for both non-professional goods and services as well as professional services. This includes ensuring strict compliance with the Virginia Public Procurement Act and all relevant state and agency policies and procedures. The primary objective is to effectively balance the considerations of quality, cost, complexity, and timeliness in the procurement of goods and services while maintaining strong relationships with management, vendors, and internal end users.

Duties:
This position is responsible for coordinating all agency Procurements, Surplus, and related operations. This position will also serve as the agency Fixed Asset Accounting and Control System Analyst (FAACS) and as the Primary Charge Card Program Administrator. The ideal candidate for this position will possess a strong understanding of data processing techniques for purchase management within agency and Commonwealth systems, including eVA. They should have a working knowledge of relevant procurement regulations such as the Virginia Public Procurement Act (VPPA), the Agency Procurement and Surplus Property Manual (APSPM), and the Commonwealth’s Small Purchase Charge Card (SPCC) program. The qualified applicant is subject to a fingerprint-based background check. The Procurement Officer reports to the Budget and Finance Director and is employed at-will. The Procurement Officer I salary will be up to $75,000.00. The Senior Procurement Officer salary will be up to $85,000.00

The IDC is committed to inclusive hiring and dedicated to diversity in our workforce. We encourage and welcome qualified applicants of all identities, cultures, backgrounds, and experiences.

Minimum Qualifications

• The desired candidate must possess the knowledge and ability to work independently in managing contracts, programs, and/or processes with limited supervision. Sound knowledge of contract administration duties, functions, and procedures, demonstrated working knowledge of contract and procurement laws, and policies along with experience in contract development, implementation, compliance and/or administration, and contract negotiations are required.
• The qualified candidate has documented knowledge of competitive negotiations and the sealed bidding processes. The qualified applicant must also have the demonstrated ability to interpret and apply procurement policies and procedures, and technical specifications, terms and conditions into specific actions. Excellent verbal and written communications as well as public speaking skills are desired.
• The ability to facilitate meetings with various levels of individuals, both internal and external to the agency is preferred. Exceptional customer service and consultation skills are required.
• The candidate must have the ability to understand procurement laws and concepts and apply them in order to resolve problems, formulate and/or recommend changes in procurement policies and procurement programs, and the ability to lead cross-functional teams and work collaboratively with various levels of agency personnel.
• Demonstrated knowledge of the Virginia Public Procurement Act (VPPA) is required. The incumbent should possess experience in e-procurement in a governmental environment; demonstrated skill in utilizing eVa for requisitions and purchase orders in the procurement of supplies, equipment, and services as applicable is also required.
• Intermediate-level Excel knowledge and skills required.

Senior Procurement Officer additional minimum qualifications:

• Three years of state procurement experience and the Virginia Contracting Associate (VCA) or Virginia Contracting Officer (VCO) certificates.

Additional Considerations

Education, experience, and training in Procurement or a related field is preferred.
Demonstrated skill in utilizing eVA the Commonwealth’s electronic procurement system will be considered.

Special Instructions

Applications for this position require a cover letter and resume. Failure to submit both may disqualify you from further consideration.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

While creating an account through the state system will save your basic information (please remember your username and password), applications are NOT saved for future openings. We encourage you to apply to any and all of the positions you may be considering within the IDC.

Employment is contingent upon the successful completion of a fingerprint-based criminal background check. Being authorized to work in the U.S. is a precondition of employment. IDC uses the E-Verify system and does not provide sponsorship.

Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand-delivered applications and resumes will not be accepted. IDC does not accept “see resume” as a response to any question. Information on the application is the primary source used for screening the position. Reasonable accommodations are available to applicants if requested, during the application and/or interview process.

This position qualifies for Public Service Loan Forgiveness (PSLF) depending on your type of loan.

Edits cannot be made to the application once you have received a confirmation number. Phone calls are not accepted regarding an inquiry into the status of an application. Please login to the RMS system for status updates.

Contact Information

Name: Ashley Washington

Phone: 804-662-7249

Email: recruiting@vadefenders.org

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.