Title: Clerk’s Assistant – Motions

State Role Title: Salary Non-Specified

Hiring Range: $42,500.00

Pay Band: UG

Agency: Supreme Court

Location: Court of Appeals

Agency Website: WWW.VACourts.gov

Recruitment Type: General Public - G

Job Duties:

The Court of Appeals of Virginia is seeking a full-time clerk’s assistant to assist with motions filed and processed in the clerk’s office. This position will be under the supervision of the Chief Deputy Clerk and the deputy clerk(s) in charge of the Court’s motions. The position will involve routine case-related administrative duties as well as complex and confidential matters. Telework may be allowed at the discretion of the Chief Deputy Clerk and Clerk of Court.

This position offers a competitive benefits package, which includes vacation and sick leave, paid state holidays, health insurance, retirement, life insurance, deferred compensation, and short- and long-term disability.

Essential Duties & Responsibilities – Duties will involve those activities necessary to efficiently manage the workflow of the motions team in the clerk’s office. These duties include:

1. answering phone inquiries from attorneys, chambers, and other court users about the status of motions and information entered on the case management system;
2. organizing and maintaining the case management system to ensure efficient management of motions pending before the Court;
3. drafting orders and letters reflecting the Court’s dispositions of motions;
4. proofreading and editing the Court’s orders, correspondence, and related documents;
5. performing data entry in the Court’s case management system to reflect rulings and accurate case information; and
6. other duties as assigned.

Minimum Qualifications

• Strong organizational, interpersonal, written, and verbal skills.
• Problem-solving and attention to detail.
• Proficient with office software, including Microsoft Word and Adobe.
• Must be able to multi-task and work for several deputy clerks simultaneously.

Preferred Qualifications/Experience –
Paralegal certification or three years of progressively responsible experience in a court or law office setting. Proofreading and editing experience.

Additional Considerations

To apply, please complete the state application online. Applicants must also provide (1) a cover letter detailing your qualifications and experience as they relate to the requirements of the position, and (2) a resume that includes the name, title, and contact information of three professional references.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Daisy Duitsman

Phone: No calls

Email: Humanresources@VACourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.