Title: Administrative Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $23.00 to $28.00 per hour

Pay Band: 3

Agency: Dept Conservation & Recreation

Location: MAIN STREET CENTRE

Agency Website: dcr.virginia.gov

Recruitment Type: General Public - G

Job Duties

This position will serve as the Administrative Assistant to the Chief of Public Safety & Law Enforcement and will update and maintain administrative digital and physical files; perform a variety of functions to support the daily administrative needs of the Chief; Perform a variety of basic accounting functions, financial analysis and auditing functions to discern discrepancies, incompatibilities, or redundancies; maintaining and updating a variety of accurate financial records, logs, charts and other documents; assist with the monthly reconciliation of general ledger accounts; assists with data collection and documentation; assist with a variety of specialized office assistance and administrative tasks and perform related tasks as required.

The Virginia Department of Conservation and Recreation (DCR) is the state’s lead conservation agency, and it takes a diverse agency to conserve resources for a diverse commonwealth.

DCR’s Mission is to conserve the natural, scenic, historic, and cultural resources of the Commonwealth. We invite you to learn more about DCR’s efforts to CONSERVE.

Minimum Qualifications

• Extensive experience in a comparable administrative/financial support role.
• Knowledge of standard office practices and procedures.
• Working experience and competency with Microsoft Excel.
• Knowledge of Generally Accepted Accounting Principles (GAAP) and ability to prepare, file, and reconcile data.
• Working experience with financial analysis and reporting.

Additional Considerations

• Experience working with state government accounting.
• Demonstrated organizational and records management skills.
• Excellent oral and written communication skills.
• Ability to work with minimal direction and supervision and act independently as well as collaboratively.
• Skill in the use of computers and software applications.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Submission of an online application is required for this position. DCR does not accept applications, resumes, cover letters, etc. for this vacancy in any other format. When applying for jobs, please ensure your online application and/or resume is complete with duties and skills associated with your work experience.

A valid Driver's License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.

Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form. DCR participates in E-Verify.

Minorities, individuals with disabilities, veterans, and people with National/Federal Service experience are encouraged to apply. EEO/AA/TT

Employment in all positions within the Virginia State Parks is contingent upon satisfactory completion of a background check including a criminal history record check.

DCR employees are encouraged to visit Virginia State Parks! Check out our employee discounts.

• Free parking or admission to all Virginia State Parks.
• DCR classified, retired, and wage staff (after six months of service) are entitled to overnight facility discounts such as:
  • Free camping outside of the Memorial Day weekend to Labor Day period in sites designed for up to six people.
  • Free camping Sunday night through Thursday night (excluding the night prior to a holiday) from Memorial Day weekend through Labor Day.
  • Fifty percent discount on cabins (up to 3 bedrooms) outside of Memorial Day weekend to Labor Day, for a maximum of 14 nights. All reservations require a two-night minimum. Bunkhouses, camping cabins, and yurts are included; one night yurt stays only receive a 25% discount.

Contact Information

Name: N/A

Phone: N/A

Email: hr@dcr.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.