Title: Program Coordinator

State Role Title: Program Coordinator

Hiring Range: $55,000 - $67,000

Pay Band: 4

Agency: Div of Legislative Services

Location: General Assembly Bldg

Agency Website: https://dls.virginia.gov/

Recruitment Type: General Public - G

Job Duties

• Coordinate Commission Operations:
  • Schedule and organize all Commission meetings in collaboration with the Clerks’ Offices and Division staff.
  • Manage meeting logistics including materials preparation, virtual access, and minute taking.
  • Track quorum requirements, voting procedures, and attendance records.
• Support Statutory Functions:
  • Assist the Commission in executing its duties, including facilitating hearings, stakeholder consultations, and policy evaluations.
  • Maintain records of study mandates, patron information, legislative authority, and staffing assignments.
  • Coordinate the production and submission of the annual executive summary report to the Governor and General Assembly.
  • Serve as a point of contact for Commission members, staff, citizen members, and collaborating agencies.
  • Ensure accurate and timely communication of agendas, meeting documents, and follow-up actions.
• Additional Duties:
  • Maintain electronic and physical records related to Commission operations.
  • Perform other duties as assigned.
    

Minimum Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Meticulous attention to detail and ability to meet deadlines.
• Proficiency in Microsoft Office Suite and email management.
• Ability to work independently and collaborate effectively within a team.
• Competence in written communication.
• Ability to identify and analyze research issues and questions.
• Capacity to manage multiple projects simultaneously.
• Willingness to take on a variety of administrative tasks as needed.
• Ability to work quickly, efficiently, and under pressure.

Education and Experience

• Bachelor’s degree
• 1-2 years of experience in a staffing or policy analysis role.
• Experience working in the legislative branch.
• Knowledge of laws, legal codes, government regulations, executive orders, and agency rules.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

To be considered for this position, you must submit your resume and cover letter.

Contact Information

Name: Eleni Georgiou

Email: egeorgiou@dls.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.