Title: NSUFA500 Associate Director - Administrative Services & Conference Housing

State Role Title: 01125

Hiring Range: $70,000 - $75,000

Pay Band: 4

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

Reporting to Director of Housing & Residence Life, the Associate Director for Administrative Services & Conference Housing oversees the day-to-day administrative functions of the department, including but limited to budget & financial management, purchases, contracts, inventory/compliance reporting, conference services, and assists with planning and procurement of items for renovations/maintenance needs to ensure effective and efficient departmental operations. The Associate Director provides effective, efficient and organized communication to all students, parents, staff, and the University community; manages conference/group housing needs, implements and maintains effective customer service initiatives and adheres to best practices department wide. This position is considered “essential staff” during inclement weather and other emergency situations. When required, the staff member will be available, visible, and accessible on-campus or an off-campus designated area to assist with providing services as needed and as directed by the Director of Housing & Residence Life.

The Associate Director for Administrative Services and Conference Housing will seek advice and guidance from the supervisor for issues that have the potential to negatively impact the division or the University or have the potential to escalate to the Vice President for Student Affairs’ level or above.

Examples-Seeking supervisory advice and guidance prior to decision-making: Employee termination recommendations; response to communication regarding complaints from the Office of the Vice President, President’s Office, or University Attorney’s Office; issues that involve a directive provided by my supervisor that warrants the supervisor’s input; issues brought to my attention that may result in negative publicity, negatively impact the community’s perception of NSU, and issues that may cause major financial ramifications. Additionally, reports of student death, suicide, sexual assault or arrest will be made to the supervisor.

Minimum Qualifications

Attentiveness to detail, excellent written and verbal communication skills, exceptional interpersonal/human relations skills, excellent organizational/planning skills. Must be able to prioritize workload and handle multiple tasks simultaneously. Must be able to work a flexible schedule and possess excellent personal computer skills. Must be able to function well under intense pressure.

Additional Considerations

Must possess a minimum of a Bachelor’s degree, with related business/accounting coursework or at least two years’ experience in managing multiple budgets of approximately $14M.

REQUIRED QUALIFICATIONS: A minimum of a bachelor’s degree is required and two years’ of solid budget management experience of approximately $14M is required.

PREFERRED QUALIFICATIONS: A minimum of two years’ accounting and/or budgeting experience with multiple budgets totaling at least $14M/year within a college student housing environment is strongly preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.
EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.

Contact Information

Name: Jamillah Currence

Phone: 757.823.8764

Email: jlcurrence@nsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.