Title: Business Process Partner

State Role Title: Gen Admin Manager I

Hiring Range: $100,000 - $110,000

Pay Band: 5

Agency: Virginia Department of Health

Location: VDH-Central Office

Agency Website: https://www.vdh.virginia.gov/

Recruitment Type: General Public - G

Job Duties

This is a restricted position, which is solely funded by the (PHIG Grant - ending 11/30/2027). The availability of funding is scheduled for review (before the grant expiration date and periodically thereafter. Continued employment is contingent on the continued availability of funds.

Business Process Partner, under the direction of the CHS Director of Business Process, is responsible for providing consultation and management support for the administrative operations of assigned local health district offices. Characteristic duties include but are not limited to: consultation and oversight of district budgets; ensuring compliance for program expenditures and revenue generation; coordinating review/approval of reconciliation reports and RAPS; and oversight for operational tasks. This position functions with a strategic focus on long term issues for assigned districts and may be called on to serve in the absence of the District Business Manager, acting as the primary spokesperson of business operations for external and internal entities. Monitors and consults on funding and staffing resources, promotes programs, assists as needed with budgets, facilities, finances and human resources, and keeps the Director of Business Process informed on actions taken. Ensures quality assurance in relation to assigned districts strategic plans and programs.
Organizational Objectives:* This position is mission-critical to the Virginia Department of Health (VDH) as it provides essential oversight and support for the administrative functions of local health districts. Here’s how it fulfills a critical role:

1. Operational Continuity and Compliance: The CHS Business Process Partner ensures district operations align with federal, state, and local regulations, along with VDH policies. This helps maintain adherence to public health standards and mitigates risks associated with non-compliance.

2. Resource Management and Fiscal Responsibility: By overseeing budget reconciliation, revenue optimization, and expenditure compliance, this role supports VDH’s fiscal health, ensuring resources are used appropriately and effectively.

3. Staffing and Program Support: The role applies strategic staffing practices, ensuring that districts attract, train, and retain high-quality personnel. This supports the operational capacity of local health districts and enhances public health outcomes.

4. Data Management and Quality Assurance: The position provides data analysis and technical assistance, helping VDH make data-driven decisions and improving financial transparency across districts. This analytical function supports quality assurance in line with VDH’s strategic goals.

5. Leadership and Communication: Acting as a key liaison, the Business Process Partner informs VDH leadership about district-level challenges and opportunities, facilitates collaboration, and maintains continuity in leadership when district managers are unavailable.

These responsibilities make the role indispensable for VDH’s mission to protect and promote public health across Virginia’s health districts.

Minimum Qualifications

1. Public Administration and Business Knowledge:
Demonstrated understanding of public administration and business management principles, including finance, procurement, contracting, human resources, and facilities management.

2. Regulatory Knowledge:
Familiarity with federal, state, local, and agency regulations, policies, and procedures applicable to the role.

3. Personnel and Financial Management Skills:
Strong background in personnel management, financial oversight, and communication (both written and verbal); proficiency in automated systems, including spreadsheet development, data manipulation, and analysis.

4. Operational Planning Abilities:
Proven ability to plan, develop, and direct financial and administrative operations, with an emphasis on both short-term and long-term strategic goals.

5. Collaborative and Leadership Skills:
Ability to work effectively across various levels and roles within the organization; demonstrated leadership in managing staff to achieve positive outcomes aligned with programmatic goals.

Additional Considerations

1. Senior-Level Administrative Management:
Extensive experience in senior-level administrative management, demonstrating effective oversight of complex organizational functions and strategic initiatives.

2. Public Health Expertise:
Direct experience in public health or strong knowledge of public health principles, practices, and programs.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This is a restricted position, which is solely funded by the (PHIG Grant - ending 11/30/2027). The availability of funding is scheduled for review before the grant expiration date and periodically thereafter. Continued employment is contingent on the continued availability of funds.

Special Instructions:

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Daniel Baker

Phone: 804.629.3618

Email: daniel.baker@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.