Title: Deputy Clerk - Civil

State Role Title: Administrative Assistant

Hiring Range: $48,207 + 15% County Stipend

Pay Band: 8

Agency: Supreme Court

Location: Fairfax County

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Deputy Clerk, Civil (Grade 8), is assigned operational responsibilities in a high volume, fast-paced office with frequent deadlines. This position ensures the court’s instructions are executed and legal documents are prepared with accuracy and in accordance with state and local policies. You must be committed to providing excellent customer service to a diverse population. The Deputy Clerk will participate in a scheduled rotation of court processing and counter duties.

This position offers a competitive benefits package, which includes vacation and sick leave, 12 paid holidays, health insurance, retirement, life insurance, deferred compensation, and short and long-term disability.

All employees receive a 15% county salary supplement in addition to the state salary.

Essential Duties & Responsibilities – The Deputy Clerk in this position performs a wide range of clerical duties in processing court cases. Specific duties may include, but are not limited to, providing assistance to the public, checking filings for completeness and accuracy; issuing civil processes, garnishments, interrogatories, payment orders, capias, subpoenas, levies, writs of possession, and other court documents; preparation of dockets; accepting and receipting payments; assisting the judge in court; automated case management system data entry; and filing court documents. Must be able to multitask and assume additional responsibilities as assigned by management.

Minimum Qualifications

High school diploma or equivalent required. Most competitive applicants will have some court, business, or office related experience. Applicants should be detail oriented, highly accurate and organized. Should be excellent at multi-tasking and follow-up, as well as the ability to learn new tasks quickly. Must be willing to assist the public in a courteous and efficient manner and be a team player who assists others. Must have familiarity in the use of Microsoft Office Suite computer software. A minimum data entry speed of 30 w.p.m. is required.

Additional Considerations

Physical Requirements – Lifting, bending to retrieve files. Sitting in court or at the counter.

Additional Information – Applicants must apply online; we do not accept documents via mail or email. No phone calls or e-mails regarding application status.
The Virginia Judicial System is an equal opportunity employer, committed to diversity in the workplace.

We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity or expression and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.

Required Documents – Resume required

Preferred Documents – Cover letter preferred

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions –All candidates are subject to a criminal history background check before being offered employment.

Contact Information

Name: Richette Howell

Phone: No calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.