Title: Human Resources Assistant

State Role Title: Admin & Office Specialist III

Hiring Range: $35,000.00 - $45,000.00

Pay Band: 3

Agency: Dept of Human Resource Mgt

Location: Dept of Human Resource Mgmt

Agency Website: www.dhrm.virginia.gov

Recruitment Type: General Public - G

Job Duties

Are you passionate about helping others and interested in starting or growing your career in human resources? The Department of Human Resource Management (DHRM) is looking for a motivated, detail-oriented individual to serve as a Human Resource Assistant within our Shared Services Center (SSC), part of the Office of Human Resource Consulting Services. In this role, you’ll be part of a collaborative team that provides full-service HR support to 16 small state agencies. You’ll take ownership of processing all HR transactions for wage employees at our client agencies and play a key role in supporting the daily operations of the SSC team. This is a great opportunity to develop your HR skills in a supportive, service-driven environment where your work makes a difference. If you're organized, customer-focused, and ready to grow in a dynamic HR setting, we encourage you to apply!

Minimum Qualifications

Considerable experience as a Human Resource Assistant or in a relevant human resources/administrative position. Working knowledge of general Human Resource policies and procedures. Working knowledge of payroll practices and procedures. Demonstrated ability to effectively and appropriately work with sensitive and confidential data, handle multiple tasks simultaneously, coordinate multiple assignments and meet critical deadlines. Demonstrated ability to prioritize and perform a wide variety of administrative assignments and to effectively manage office activities. Demonstrated ability to prepare and compile reports. Demonstrated ability to communicate effectively with all levels of staff both orally and in writing. Experience with Cardinal Human Capital Management System (Cardinal HCM) or similar Human Resource Information System (HRIS). Proficient with Microsoft Office Suite or related software. High school graduate or equivalent.

Additional Considerations

Courses in Business, office practices and procedures, and automated business applications. State government experience. Experience in human resources for a government entity.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number of the fax cover sheet. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

All applicants are subject to a background investigation. The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.

“The Department of Human Resource Management is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.”

Equal Opportunity Employer

Contact Information

Name: Derek Mountford

Phone: 804-229-2729

Email: Derek.Mountford@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.