Title: Part-Time Administrative Assistant

State Role Title: Admin and Office Spec II

Hiring Range: $15.00/hour

Pay Band: 2

Agency: The Science Museum of Virginia

Location: Broad Street Station

Agency Website: https://smv.org/

Recruitment Type: General Public - G

Job Duties

The Science Museum of Virginia is looking for a highly organized, quality focused, energetic individual to fill the position of part time Administrative Assistant.

Working closely with the Museum’s Administrative Supervisor, you’ll provide essential support across departments—with a focus on Administration and Procurement. From coordinating travel and maintaining organized files to managing the agency director’s calendar, overseeing mail room operations, processing check requests, and answering phones—your role will help keep the museum running smoothly behind the scenes.

If you're passionate about using your skills to support a place where science and wonder thrive every day, we want to hear from you. Apply now and be part of something inspiring!

Please note that this is a part-time position and hours will vary each week based on operations but no more than up to 29 hours a week on average with a maximum of 1500 hours in a 12-month period. No state benefits are provided. Interested candidates must apply at https://jobs.virginia.gov

Minimum Qualifications

The ideal candidate will possess strong proficiency in computer-based office programs, including the Google Suite, Microsoft Office, calendar software, and email platforms. Demonstrated excellent organizational skills including knowledge of filing systems, professional telephone etiquette, interpersonal communication, and effective time management. Exceptional oral and written communication skills are essential, along with proven administrative experience. The candidate should be capable of exercising sound judgment in support of agency goals and be able to establish and maintain effective working relationships with colleagues and stakeholders. Additionally, the ability to quickly learn and adapt to various business software applications, manage multiple projects simultaneously, and prioritize tasks effectively is required.

Additional Considerations

Project management skills a plus. Familiarity with procurement procedures is highly desirable.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Science Museum of Virginia will accept ONLY online applications for all Science Museum employment opportunities. To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (RMS) employment site no later than 11:55 p.m. on the closing date listed. If the position is an open until filled recruitment; the position will remain open for a minimum of 5 workdays or until the position is filled. Each application is reviewed for documentation that shows the applicant meets the minimum and additional qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application; therefore, it is essential to provide detailed information. Submitting an application lacking in detail, may impact your interview eligibility. The RMS website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position. Multiple positions may be filled from this recruitment within 90 days of the closing date. Computers are available for applying for jobs in public libraries and the Virginia Employment Commission offices.

The Science Museum seeks motivated people of all backgrounds. We value diversity of cultures, races and ethnicities, gender expressions, and abilities. Reasonable accommodations are available upon request.

As a V3 (Virginia Values Veterans) employer the Science Museum Welcomes Veterans to apply! We provide hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application or resume.

Selected candidate(s) must successfully pass a criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

The Science Museum will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.