Title: Communications and Marketing Coordinator

State Role Title: Admin and Office Spec III

Hiring Range: Based on qualifications & experience

Pay Band: 3

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website: www.vmi.edu

Recruitment Type: General Public - G

Job Duties

Virginia Military Institute is searching for an enthusiastic and motivated entry-level Communications and Marketing Coordinator to join our dynamic team. This position provides opportunities for professional growth and career advancement.

Key Responsibilities:

• Provide general logistics and coordination assistance within the department, including maintenance of department calendar, phone and email support. (20%)
• Manage departmental fiscal documentation and coordination, including overall budget, time sheets, expenditures, purchases including subscriptions, and travel. (25%)
• Serve as the point of contact for internal and external communications, ensuring timely and accurate responses to inquiries, including production of the Weekly Bulletin for employees. (15%)
• Coordinate events and provide occasional onsite event support, collaborating with departments across the Institute and utilizing the 25Live scheduling system. (15%)
• Support teams within the department and the Institute through the creation of narrative text, graphic elements, and monthly reports for news, marketing, and digital communications as needed/requested. (20%)
• Other responsibilities defined by the Director of Communications and Marketing (5%)

Minimum Qualifications

• Strong organizational skills and the ability to manage multiple tasks and deadlines
• Excellent verbal, listening and written communication skills
• Ability to work independently and as part of a team environment
• Positive attitude and willingness to learn
• Eagerness to learn and take on new challenges

Additional Considerations

• Bachelor’s degree in communications, marketing, or related field; Preferred
• Proficiency in Microsoft Office Suite and basic graphic design software
• Experience using a style guide or brand guidelines in content creation and editing
• Previous experience in a higher education environment, with special consideration given to experience within the Virginia public college system.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

In addition to the online application, please also provide a cover letter, resume, and contact information for three professional references

Contact Information

Name: Tamara Wade

Phone: 540-464-7322

Email: wadete@vmi.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.