Title: Assistant Director of State Payroll Operations

State Role Title: Financial Services Manager II

Hiring Range: $75,423 - $126,000

Pay Band: 6

Agency: Department of Accounts

Location: JAMES MONROE BUILDING  101 North 14^th Street Richmond, VA  23219

Agency Website: https://doa.virginia.gov/

Recruitment Type: General Public - G

This position has a hybrid work schedule with three days/week working in the office in downtown Richmond, VA.

The State Payroll Operations team at the Department of Accounts (DOA) is seeking an experienced Accounting and Payroll professional for an Assistant Director position.  

DOA’s mission is to provide a uniform system of accounting, financial reporting, and internal control adequate to protect and account for the Commonwealth’s financial resources, while supporting and enhancing the recognition of Virginia as the best managed state in the union.

Job Duties

Supports the operation of the largest of the state's payroll and leave systems, ensuring agencies are able to produce accurate and timely payroll, tax and benefit disbursements for employees, while supporting the Commonwealth's uniform system of accounting and using appropriate internal controls.
This position ensures efficient and accurate calculation, recording, and disbursement of Commonwealth funds related to payroll benefits accounting and regulatory reporting functions, and may serve as backup to the State Payroll Operations Director during Director's absence. Manages the activities of the Benefits Accounting and Regulatory Reporting units; develops solutions to resolve specific problems and methods to improve efficiency; keeps staff informed of systems issues; participates in development, documentation, implementation, and interpretation of policies and procedures for payroll and benefits accounting and related automated systems; reviews all state, DOA, and federal policies, regulations, and guidelines that affect payroll and benefits accounting operations to ensure compliance; ensures that desk procedures are maintained and staff are cross trained; updates applicable sections of the Commonwealth Accounting Policies and Procedures (CAPP) as needed. Participates in ARMICS testing and documentation.

Minimum Qualifications

Knowledge of financial operations, internal control procedures, and state and federal law and regulations, especially as it pertains to payroll. Working knowledge of Principles of Accounting, Generally Accepted Accounting Principles (GAAP) for government, and MS Office Suite (Word, Excel, and Access).
Strong organizational, process improvement, analytical, and oral and written communication skills. Demonstrated ability to apply GAAP, financial operations, internal control procedures and state and federal law and regulations, analyze and resolve complex problems and to develop and implement complex accounting procedures and reports, work collaboratively with management, staff, and agency personnel; research and resolve payroll and/or financial issues; communicate effectively with internal and external staff; organize, prioritize and evaluate the work of others; understand, develop, and apply policies and procedures; collect, maintain, and secure sensitive data; conduct business with integrity and respect; identify alternatives and propose changes that improve quality and efficiency; and supervise professional staff engaged in a variety of statewide payroll and accounting functions.
Considerable experience analyzing accounting transactions and applying generally accepted accounting principles (GAAP), financial management, developing policies and procedures, and using automated financial/accounting systems.
Experience working in a large scale automated payroll/benefits environment; supervising professional-level employees; and developing and modifying payroll business practices.
Education or professional experience in payroll processing.
Education or professional experience in analyzing accounting transactions.

Additional Considerations

Strong working knowledge of Oracle PeopleSoft Financial and HCM applications.
Experience relating to governmental accounting.
Experience with supervising professional-level staff engaged in a variety of statewide payroll, fiscal, and accounting functions preferred.

Special Instructions

This position has a hybrid work schedule with three days/week working in the office in downtown Richmond, VA.

Applications for this position will only be accepted online through the State website.
You will be provided a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status for this position. Applicants requiring sponsorship for a work visa or a certifying employer for a STEM OPT extension need not apply. No faxed, mailed, or emailed applications will be accepted. Applications must be submitted online by 11:55 pm EST on the closing date for consideration.

DOA is an Equal Opportunity Employer, supports diversity in the workplace, and is certified as a Virginia Values Veterans employer. Veterans and individuals with disabilities are encouraged to apply.

All job offers will be contingent upon successful completion of reference checks and a criminal background check.

Contact Information

Name: Human Resources

Phone: (804) 225-3038

Email: humanresources@doa.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.