Title: Secretary Senior DSP00880

State Role Title: Admin and Office Spec II

Hiring Range: Negotiable and commensurate with experience

Pay Band: 2

Agency: Department of State Police

Location: Winchester, VA

Agency Website: vsp.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

About the Position:

The Virginia State Police (VSP) is seeking to hire a Secretary Senior in our Division No. 2, Area No. 13 Office located in Winchester, Virginia. The job duties for this position include but are not limited to:

•Providing administrative and secretarial support to the Area First Sergeant, Sergeants, and Troopers by composing and typing routine and confidential reports and correspondences.
•Keying data into various computer programs and managing files.
•Managing and coordinating office operations to include coordinating meetings and scheduling assignments and serving as an Alternate Evidence Custodian.
•Processing Freedom of Information Act requests.
•Providing information in compliance with Department policy by telephone or in person.
•Processing incoming and outgoing mail.

About the Agency:

We are seeking to expand our diverse team of change makers and innovators. As a member of the VSP family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with VSP!

VSP embraces inclusion and diversity in our workforce and in the protection of all people. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become a best-in-class state government agency. We are firmly committed to our family-like culture and are seeking to expand our team.

Minimum Qualifications

•Working knowledge of standard English grammar, spelling, and proper usage of punctuation; of office practices, and procedures; and of manual/automated alphabetic, numeric, and other generally accepted filing systems.
•Skill in operating computers and in using Microsoft Office applications.
•Demonstrated ability to prepare administrative reports and correspondence; to collect and assemble data and information; to enter and record data in various computer systems; to prioritize work assignments; to interpret and follow oral and written rules and regulations; to apply general office policies and procedures; to use standard office automated equipment; to learn the operation of office equipment as changes occur; to greet visitors, and answer phones in a professional manner; to disseminate information efficiently and accurately; to communicate effectively orally and in writing in English; to multi-task as needed; and to work independently and as a member of a team.
•Experience working in an office environment.
•Secretarial experience required.
•Requires Virginia Criminal Information Network (VCIN) certified, which requires either United States citizenship or a lawful permanent resident of the United States and eligible for naturalization.
•Must be qualified to serve as a Notary Public.
•High School Diploma or GED equivalent.

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.

Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P. M. on August 12, 2025. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.

PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Talent Acquisition & Employee Relations Section of the Human Resources Division at civilianemployment@vsp.virginia.gov.

It is the policy of the Department of State Police (the Department) to assure equal employment opportunity to all applicants for employment and current employees. The Department strongly prohibits discrimination based on race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, military status, political affiliation, disability, genetic information, ethnic background, pregnancy, and childbirth.

This policy shall be adhered to in all facets of Departmental employment practices. It is not the intent of this policy to permit or require the lowering of bona fide job requirements or qualification standards to give preference to any applicant for employment or employee. Affirmative measures shall be taken to recruit and retain qualified individuals at all levels of the Department and to embrace and foster diversity, opportunity, and inclusion in the workplace.

Any employee of the Department who fails to comply with this policy will be subject to disciplinary action. Violations or concerns with this policy may be referred directly to the Human Resources Director, the Superintendent, the employee’s supervisor(s), or the Professional Standards Division, pursuant to General Order ADM 11.01.
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

(V)alor (S)ervice (P)ride

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.