Title: Deputy Clerk - Portsmouth GDC

State Role Title: Deputy Clerk 

Hiring Range: $40,042

Pay Band: UG

Agency: Supreme Court

Location: Portsmouth General District Ct

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Deputy Clerk (Grade 8) is assigned operational responsibilities in a fast paced, high-volume office with frequent deadlines. Ensures court instruction is executed, and legal documents are prepared accurately and in accordance with appropriate policies and judicial instructions; provides support to the Clerk of Court and Judges, assists the supervisors, daily docket preparations as well as assisting the Judge on the bench.

Essential Duties and Responsibilities:

Handle a wide range of complex clerical and financial tasks to include, data entry, assessing court costs accurately, accept and receipt payments, process court documents and when necessary, provide instructions to public, answering phones, assist the judge during court and alphanumeric filing. Be able to process a high volume of traffic paperwork to include but not limited to entering a large volume of traffic summonses, warrants, scanning, issuing subpoenas, processing dockets and assisting the judge on the bench with both traffic and criminal dockets etc. Responsibilities will also include your assistance with criminal matters as well as processing civil paperwork to include protective order petitions. Researches and provides verbal and written information requested by the public, attorneys and other government organizations etc. Must be able to multitask and assume additional duties to accommodate the needs of the clerk's office to include cross training.

Minimum Qualifications

High Schpol degree or equivalent required. Most competitive applicants will have knowledge of court, civil process/criminal justice system, be detailed oriented to include a high degree of accuracy and the ability to manage priorities. Must be able to explain procedures in a clear and easy to understand manner in person and while on the phone. Experience handling money is highly desirable.

A combination of education and experience is required to provide competence in the areas of responsibility. Court, business, or office-related experience in a variety of general office operations and procedures (e.g., data entry, knowledge of personal computers, competence in automated records and financial systems, filing systems, bookkeeping, etc.) is desired.

Additional Considerations

This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Xavier Callistro

Phone: No Calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.