Title: Director of Administration - #BPD00010

State Role Title: Gen Admin Supv II/Coord II

Hiring Range: Salary up to low $90,000s comm w/experience

Pay Band: 5

Agency: VA Board People w/Disabilities

Location: Aging & Rehab Svcs

Agency Website: https://www.vbpd.virginia.gov

Recruitment Type: General Public - G

The Virginia Board for People with Disabilities (VBPD) creates change to help people with developmental disabilities live self-determined lives. We believe people with disabilities should be in charge of their own lives, choosing how they live, learn, work and play.

Job Duties:

*This position is subject to close 10-business days (excluding holidays) from the opening date”.

The VBPD is seeking an experienced Director of Administration to lead the agency's  administrative, fiscal, human resources, logistical, and operational functions. This position serves as the agency's senior administrative official, providing high level support to the Executive Director, Board members, and program staff.

Duties include but are not limited to:

• Serves as the primary point of responsibility for:
• Administrative policies, procedures, and internal controls
• Budget and fiscal processes
• Procurement, contracts, and inventory management
• Board meeting logistics and operational planning including accessible facilities, accommodations, and travel arrangements
• Personnel management and human resources coordination
• Telecommunication and overall continuity of operations for the agency.

• Produces executive level correspondence and reports for review and dissemination at all levels within state government and the private sector. 
• Serves as the Emergency Services Coordinator and Security and COOP Officer for the agency. Oversees the operation of the agency when directed by the Executive Director. 
• Provides recommendations to the Director regarding the current state of all facets of the agency's internal operations as well as its collaborative efforts with other state agencies. 
• Serves as a positive role model by demonstrating professionalism, integrity, and respect fostering a collaborative, inclusive, and mission-focused work culture.

Other duties and/or special projects as assigned.
Completes duties and/or projects as needed or directed by supervisor.

Minimum Qualifications:

The ideal candidate will have:

Knowledge/Experience:

• Experience in public administration include budgeting and fiscal management. 
• Considerable knowledge of generally accepted administrative management, personnel and accounting principles and practices, operation of state government, and computer applications /administration. 
• Extensive knowledge of the principles and policies of the COV administration, with emphasis on budget development, accounts payable, DOA guidelines for prompt pay, DHRM personnel policies, and board administration. 
• Comprehensive knowledge of public administrative management practices and the implementation of internal controls. 
• Knowledgeable of standard operating procedures demonstrated ability to research and prepare executive level correspondence.

Skills/Abilities;

• Demonstrated personal computer skills and mathematical abilities.
• Demonstrated ability to supervise effectively, excellent leadership and communication skills.
• Demonstrated ability to plan and direct administrative functions.
• Demonstrated ability to interpret and implement policies and to work effectively with federal and state officials.
• Demonstrated ability to communicate effectively both orally and in writing and to make sound recommendations and decisions.

Additional Considerations

• Knowledge of and experience in the Commonwealth accounting and personnel system.
• Virginia Contracting Associate certification.

Special Instructions

• The selected candidate must complete a Statement of Personal Economic Interests as a condition of employment (Va. Code § 2.2-3114.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact recruitment@dars.virginia.gov for assistance.

Minorities, Individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply:

Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia’s New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information:

Name: Human Resources

Email: Recruitment@dars.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.