Title: Accounts Supervisor: Central Administration #00552

State Role Title: Financial Services Spec I

Hiring Range: $52,612 - $82,077

Pay Band: 4

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

To provide statewide oversight, guidance, and support to DOC users of the Commonwealth's Automated Accounting System (Cardinal) and accounting practices and processes in accordance with established Federal, State, and agency policies, procedures, and guidelines.

Supervises and reviews the work of fiscal staff to ensure compliance with DOA, DOC,
and APA policies and procedures as they relate to disbursement/receivable transactions for assigned agencies. Reviews all work of fiscal staff to ensure compliance with the Prompt Payment Act. Position is responsible for the maintenance and review of filing system documentation. Maintains responsibility for project work as assigned by the Director of Financial Services and the Assistant Accounting Manager. Actively involved in creating a positive, healthy, diverse and inclusive working environment.

Minimum Qualifications

High School Diploma or equivalent. Demonstrated working knowledge and experience with GAAP, accounts payable, and accounts receivable practices; use of various software programs including Microsoft Word and Excel in recording, retrieving, and maintaining accounts payable and receivable transactions and records. Recent demonstrated ability to apply and adapt established accounting methods to a variety of fiscal transactions and records. Recent demonstrated experience related to ARMICS review and certification. Knowledge and experience to supervise, train, and review the work of support staff, and demonstrated appropriate use of oral and written communication skills.

Additional Considerations

Strong skills and experience using Cardinal, Microsoft Office to include Excel, Word, and PowerPoint; recent supervisory experience; demonstrated competence in state financial accounting systems, and recent experience with complex spreadsheets, databases, and report preparation.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 804-641-9840

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.