Title: Grant Administrator

State Role Title: Financial Services Spec II

Hiring Range: Commensurate with experience up to $75,000

Pay Band: 5

Agency: Department of Energy

Location: Mines/Mine Land Repurpose/Adm

Agency Website: www.energy.virginia.gov

Recruitment Type: General Public - G

Job Duties

Virginia Energy is seeking a Grant Administrator to provide professional grants management and obtain funding for the support and operation of Virginia Energy’s programs. This role will provide technical assistance related to grant requirements and compliance and support grant administrators by reviewing incoming sub-grant materials for accuracy, completeness, and adherence to regulatory guidelines.

Responsibilities include:
• Monitor, review, and audit sub-grants to include reviewing appropriate allocation of the awards, the funding of the allocations, and recording of the transactions.
• Ensure compliance requirement of the Uniform Guidance 2 CFR 200; FAR; CAPP; GAAP; GASB; FASB; and any additional guidance provide with grant award.
• Prepare all grant documents, forms, narratives, and budgets to obtain funding for support and operation of Virginia Energy’s programs.
• Grant documents/reports include but are not limited to applications, amendments, reports, and closeouts, including budget formulation, evaluation and modifications.
• Maintain compliance with state, federal, and agency regulations, guidelines, rules, policies and procedures related to grants, financial and property management.
• Support Virginia Energy’s strategic mission, goals, and objectives by obtaining necessary funding.

This restricted position is contingent upon continued receipt of federal funds. The current expectation is that funds are available until October 31, 2031.

Virginia Energy’s mission is to lead the Commonwealth toward a safe, reliable, and responsible energy future with a greater emphasis on renewable energy programs and economic development. The agency also implements Virginia’s Energy Plan to ensure the Commonwealth has abundant, reliable, affordable, and clean energy.

Come be a part of an agency that makes a difference. We have offices in Big Stone Gap, Charlottesville, and Richmond, Virginia.

Minimum Qualifications

• Working knowledge of state and federal laws, regulations, and policies related to grants, including compliance standards and reporting requirements
• Proven ability to independently manage multiple grant programs, each with critical deadlines, while managing data collection, data analysis, interpretation, and daily reporting
• Advanced proficiency in spreadsheet tools for tracking, analyzing, and reporting grant expenditures, ensuring fiscal accountability and transparency
• Exceptional analytical and research skills, with the ability to conduct detailed internet research and perform database analysis to support grant development and compliance
• Comprehensive understanding of federal grants and contracts, including budgeting principles, tracking mechanisms, regulatory frameworks, and procedural guidelines
• Experience in compiling, analyzing, and preparing grant applications and reports involving complex financial, budgetary, and programmatic data
• Capable of interpreting and applying grant and contract requirements to ensure full compliance with federal and state regulations
• Excellent communication skills, both oral and written, for effective collaboration with stakeholders and clear documentation of grant activities
• Strong computer proficiency in Windows and networked environments, with expertise in Microsoft Word, PowerPoint, Excel
• Detail-oriented and organized, with the ability to manage multiple tasks simultaneously while maintaining accuracy and meeting deadlines
• Experience to form applicable conclusions on verbiage needed for grant submissions
• Experience working as an active, contributing team member, as well as an independent and self-motivated employee

Additional Considerations

This position has been designated as required to file a Statement of Economic Interest in accordance with Section 2.2-3114 of the Code of Virginia. In addition, individuals accepted for employment will have to successfully pass a drug test, reference and background check as part of the Virginia Energy pre-employment process.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications. You will receive confirmation of receipt once your application and/or résumé has been successfully submitted. To check the status of your application, refer to “Your Application” in your account.

All applicants for employment must consent to a comprehensive background check. Selected candidates must successfully pass a drug test, reference, driving, and criminal background check.

Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form.

Virginia Energy is an Equal Opportunity Employer by both policy and practice, therefore prohibits discrimination on basis of sex, color, national origin, sexual orientation, gender identity, age, veteran status, political affiliation or disability in the recruitment, selection and hiring of our workforce.

As a certified V3 organization, Virginia Energy honors the Commonwealth’s veterans hiring preference. AmeriCorps, Peace Corps and other National Service Alumni are also encouraged to apply.

Applicants requiring reasonable accommodation for any part of the application process, or any part of the remaining hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Contact Information

Name: Pamela Koger McElwain

Phone: 804-910-1525

Email: Pamela.KogerMcElwain@energy.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.