Title: Fiscal Technician

State Role Title: Admin and Office Spec III

Hiring Range: $46,786.00 - $51,464.00

Pay Band: 3

Agency: Virginia Department of Health

Location: LORD FAIRFAX

Agency Website: https://www.vdh.virginia.gov/

Recruitment Type: General Public - G

Job Duties

We are seeking an energetic team member to join our public health team for a full-time
classified Fiscal Technician specializing in Accounts Payables and Procurement. The
base office location for this position is the Frederick County/Winchester Health
Department. This person will be an integral part of our administrative team by exhibiting
well-developed computer skills, ability to prioritize work and multi-task, exhibit excellent
customer service skills, and work well in a team atmosphere. This position is Monday
through Friday, 8:00am-4:30pm with occasional evening and weekend work providing
community outreach events. This position will support the administrative functions of the
entire district; officed at 10 Baker Street in Winchester, Virginia 22601.

Performs fiscal, bookkeeping and accounting-related duties associated with
maintenance of fiscal information, following established procedures in support of a
district’s or office’s administrative operations. Exercises discretion and judgement to
classify, proof and post transactions to journals and ledgers; takes trial balances,
reconciles accounts, maintains control accounts to compare expenditures to budgets.
Prepares fiscal summaries and reports.

1. Billing/Accounts Receivable
• Processes accounts receivable invoices, vendor payments, agency to
agency payments and other transactions and enters transactions into
financial database
• Reviews bills and other fiscal documents for accuracy before processing
and/or sending
2. Voucher Processing
• Reviews, sorts and processes incoming documentation related to invoice
processing for accuracy
• Codes, processes, batches and reconciles vouchers
• Assigns voucher number and logs voucher information into assigned
database
3. Records Maintenance
• Files assigned fiscal documents and reports, including payments, deposits,
reconciliation files, etc. and ensures naming convention is consistent with
information keyed into financial systems and other respective databases
• Maintains files and records within established records maintenance
procedures and guidelines
4. Other Duties
• May be required to perform other duties; may include functions in
support of an emergency declaration

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

• Working knowledge of accounting and bookkeeping standards
• Skill and experience with Microsoft applications to include Excel, Access and Word
• Working knowledge and ability to use accounting and/or similar batch type systems
• Strong organizational, billing customer service and data entry skills
• Ability to prepare, file and reconcile data
• Experience processing vouchers

Additional Considerations

• Working knowledge of the Commonwealth Accounting System (Cardinal)
• Knowledge of state accounting policies and procedures

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history
background check and the Department of Social Service’s Child Abuse and Neglect Central
Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify.
Other financial, credit, driving, background checks or completion of Statement of Economic
Interests may be required for certain positions.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be
considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications
and/or resumes should include relevant work history which indicates your qualifications for
this position.

It is the policy of the Commonwealth and VDH that all aspects of human resource management
be conducted without regard to race (or traits historically associated with race including hair
texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national
origin; religion; sexual orientation; gender identity or expression; age; veteran status; political
affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.
VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our
website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency
Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must
submit the card before the closing date for this position. The Card may be submitted with the
state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the
end of this application. This information will help us evaluate your credentials and qualifications
for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Karla Fillmore

Phone: 540-722-3470

Email: KARLA.FILLMORE@VDH.VIRGINIA.GOV

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.