Title: Clinical Information Analyst

State Role Title: Admin and Office Spec III

Hiring Range: Commensurate with experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Catawba Hospital

Agency Website: https://dbhds.virginia.gov/facilities/catawba/

Recruitment Type:

Job Duties

Code selection and data entry are performed accurately and in a timely Fashion. Admission Summaries and Discharge Summaries are coded and data entered for in house indexes. Liaisons with other clinical departments to ensure accurate and timely records are maintained in compliance with documented disease coding standards. Provides coding attestations to reimbursement and UR departments to aid in billing functions.
Performs admission and discharge audits to meet hospital guidelines and department goals. Follows established audit guidelines and report findings to HIM Director by the 15th of the following month. Performs Core Measure audits for all admission, discharge and transitional records; ensures entry of result findings in Avatar by the 15th of the following month. Provides results of monthly and/or quarterly audit reviews to HIM Director, and Director of Quality and Risk Management as requested.
Provides HIM Director with a list of incomplete admission histories, discharge summaries, and other missing documentation for reporting purposes. Provides clinical documentation training to staff as required.
Prior to admission reviews the patient’s admission packet, determining if the patient is new or a readmission. Promptly answers call on patient’s arrival. Interviews patient for information to complete admission documents. Completes, copies and distributes all admission documents per established guidelines. Keys admission patient data accurately into AVATAR and HOPs databases. Scans/Imports Facesheet into the EHR in timely manner for unit. Pulls previous records for admission unit as necessary.
Assists with census collections and reconciliation in coworker’s absence. Provides assistance with preparation with commitment hearings.
Review scanned documents for accuracy, clarity, appropriate naming and folder selection. Monitors for potential HIPAA, and filling issues. Reports issues to the HIM director, corporate compliance and the unit secretary.

Minimum Qualifications

Knowledge, Skills, Abilities (KSA) and or Competencies required to successfully perform the work (attach Competency Model, if applicable): Significant knowledge of HIM practices and procedures; ability to review clinical records for completeness, accuracy, and compliance with regulations; experience with medical and classification software; proficiency compiling clinical data and writing statistical reports; strong knowledge and experience in administrative systems and records management; knowledge of The Joint Commission and CMS regulations; Demonstrated knowledge applying coding principles.

Additional Considerations

HIPAA Access Levels: 1 Level One: Complete Access to all client/patient related Protected Health Information (PHI.)

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 540-375-4200 for assistance. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY)

Contact Information

Name: Austin Grasty

Phone: 540-375-4368

Email: austin.grasty@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.