Title: Payroll Specialist

State Role Title: Financial Services Spec I

Hiring Range: Commensurate with experience

Pay Band: 4

Agency: The Science Museum of Virginia

Location: Broad Street Station

Agency Website: https://smv.org/

Recruitment Type: State Employee Only - E

Job Duties

The Science Museum is currently seeking a dynamic and detail-oriented Payroll Specialist to deliver smooth, on-time payroll experiences to our agency.

In this dynamic role, you will take ownership of accurate and timely data entry related to payroll, benefits, and employee transactions within our HR system. As a key member of the Human Resources team, you will serve as the primary liaison between the Science Museum and the Payroll Services Bureau (PSB), managing the resolution of timekeeping, payroll, and benefits issues while ensuring compliance with all standards and deadlines. You will also lead onboarding activities, helping new hires transition smoothly and confidently into their roles.

If you’re passionate about numbers, obsessed with deadlines, and excited to contribute to an agency that’s moving fast and thinking big, we want to hear from you!

This posting is open to state employees of the Commonwealth of Virginia only.

Benefits

The position offers a competitive benefits package including medical, dental, vision, FSA, HRA, HSA, life insurance, 457 and pension plan, short and long-term disability and employee assistance program. The Science Museum has a generous paid time off policy, including vacation leave, four days family & personal leave, eight sick days per year and 13 paid holidays.

Minimum Qualifications

The ideal candidate will possess working knowledge of payroll systems, applicable state, federal, and local laws and regulations, as well as principles and practices related to payroll recordkeeping. Familiarity with basic benefits and leave reporting procedures, standard office practices, and the use of common office equipment is essential. Candidate must demonstrate the ability to meet strict deadlines and effectively manage the stress associated with confidential employee communications regarding payroll matters. Strong attention to detail and data entry accuracy are critical, along with the ability to independently research and resolve issues using analytical and mathematical methods. Excellent organizational and interpersonal skills, as well as a strong commitment to providing high-quality customer service, are required.

The candidate should also have directly related experience in maintaining and reconciling payroll and financial records, with a solid understanding of timekeeping practices and personnel policies and procedures related to leave and attendance.

Additional Considerations

Cardinal Human Capital Management (HCM) or similar automated time and leave management system is a plus. Some knowledge and experience of Virginia Workers’ Compensation, Family and Medical Leave, and Virginia Sickness and Disability programs is a plus.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Science Museum of Virginia will accept ONLY online applications for all Science Museum employment opportunities. To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (RMS) employment site no later than 11:55 p.m. on the closing date listed. If the position is an open until filled recruitment; the position will remain open for a minimum of 5 workdays or until the position is filled. Each application is reviewed for documentation that shows the applicant meets the minimum and additional qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application; therefore, it is essential to provide detailed information. Submitting an application lacking in detail, may impact your interview eligibility. The RMS website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position. Multiple positions may be filled from this recruitment within 90 days of the closing date. Computers are available for applying for jobs in public libraries and the Virginia Employment Commission offices.

The Science Museum seeks motivated people of all backgrounds. We value diversity of cultures, races and ethnicities, gender expressions, and abilities. Reasonable accommodations are available upon request.

As a V3 (Virginia Values Veterans) employer the Science Museum Welcomes Veterans to apply! We provide hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application or resume.

Selected candidate(s) must successfully pass a criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

The Science Museum will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.