Title: Digitization Services Lab Coordinator (00036)

State Role Title: Library Specialist II

Hiring Range: $62,000 - $79,000

Pay Band: 4

Agency: The Library of Virginia

Location: Library of Virginia Building

Agency Website: www.lva.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Library of Virginia seeks an experienced digitization professional to support the Library’s mission and strategic goals by leading and contributing to digital initiatives that ensure the responsible development, preservation, and accessibility of digital collections and online content. As a member of the Digital Initiatives & Web Presence (DIWP) division, the successful candidate will be part of a team that blends archival and technical expertise to manage digital systems, produce and maintain descriptive and interactive content, coordinate digitization workflows, and enhance the Library’s web presence in service to staff, patrons, and external stakeholders.

The incumbent will lead the day-to-day operation of the Digitization Services Lab to support the development, preservation, and accessibility of the Library’s digital collections, applying expert knowledge of digitization standards, metadata practices, and imaging technologies to produce high-quality digital surrogates that meet the needs of internal stakeholders and public users. This is a collaborative position that requires work across departments to align digitization workflows with institutional goals and ensure that digital content is accessible and sustainable.

Key responsibilities:
Digitization Lab Management: Oversees daily operations of the in-house Digitization Services Lab, ensuring timely and accurate completion of digitization requests, and maintains digitization equipment, software, and systems to ensure optimal functionality and compliance with current standards.

Digital Asset Oversight: Collaborates with internal departments to assess needs for managing internal-use digital assets and applies metadata standards, access protocols, and retention guidelines to ensure effective long-term stewardship of internal digital materials.

Format Migration & Digital Conversion: Develops and applies policies, workflows, and procedures that support the effective preservation and long-term accessibility of digital and analog content, including migration and conversion activities by reformatting analog media and preparing digital content in accordance with the Library’s preservation and accessibility standards.

Preservation Policy & Standards: Collaborates with DIWP colleagues to design and implement policies that promote the long-term preservation, security, and accessibility of the Library’s digital assets.

Minimum Qualifications

• Considerable knowledge of archival and library standards, practices, and procedures, including digitization workflows, imaging protocols, and digital preservation strategies.
• Strong understanding of metadata standards, descriptive practices, data management, and file formats for text, image, and audiovisual content.
• Demonstrated expertise with high-end digital imaging equipment, photographic technologies, and digitization software (e.g., Adobe Photoshop, Adobe Creative Suite, and SilverFast).
• Working knowledge of digital asset management systems, internal-use digital repositories, and tools supporting long-term digital access and storage.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated ability to collaborate effectively across teams, develop streamlined workflows, lead lab operations, and produce clear documentation.
• Proven ability to work independently and exercise sound judgment, with demonstrated leadership in managing complex digitization projects and lab functions.

Additional Considerations

not applicable

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number of the fax cover sheet. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

All applicants are subject to a background investigation. The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.

Equal Opportunity Employer

Contact Information

Name: Marjorie McGregor

Phone: 804-338-9034

Email: marjorie.mcgregor@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.