Title: Financial Manager I

State Role Title: Financial Services Manager I

Hiring Range: starting at $85,000 (commensurate based on experience)

Pay Band: 5

Agency: Dept Behavioral Health/Develop

Location: Western State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/wsh/

Recruitment Type: General Public - G

Job Duties

Western State Hospital is seeking a full time Financial Manager I to manage managing cashiering, special disbursement, accounts payable and general ledger functions for Western State Hospital (WSH) and the Commonwealth Center for Children and Adolescents (CCCA). This position will also schedule workload, to ensure that financial payment and eVA procurement transactions are processed, approved, accurately recorded, and timely within guidelines as established by the CFO, State Comptroller, Agency Procurement and Surplus Property Manual and DBHDS Central office; assist the CFO in developing and implementing fiscal policy and procedures; preparation of financial statements and ensures that financial transactions are recorded in compliance with governing regulations and fiscal statutory regulations; maintenance of fiscal integrity and accountability; provide direct supervision and assistance to supporting staff; serve as a fiscal liaison with business partners within and outside of the hospital and DBHDS; and serve as project lead for accounting system implementation and changes.

The Financial Manager I will also ensure the requirements of the performance planning and evaluation system are met, and evaluations are completed by established deadlines with proper documentation; provide support and supervision to employees who are responsible for cash receipts, cash disbursements, small and recording of financial transactions for the hospital and state; ensure staff are cross trained, receive frequent, constructive feedback, and interim evaluations as appropriate; FMS and Cardinal reports are generated and distributed as required by management monthly, annually, and as requested; coordinate annual 1099 reporting and vendor file throughout the year; and review account coding and distribution of small purchase card account reconciliations, Anthem billings, etc.

This position is eligible for:

- retirement with cash match
- paid time off; sick time; family/personal time; and community service time
- health, vision, and dental insurance
- life insurance

Minimum Qualifications

- Graduation from a College or University with a business degree, or an equivalent combination of training or experience indicating the ability to perform the function of this position.
- Substantial experience in accounting often gained through Hospital, Government or Private Sector Accounting experience
- Supervisory experience at these levels and ability to supervise, train and direct the work of supporting staff and adapt to a changing environment.
- A high level of accounting knowledge and experience is required to handle the assortment of accounting tasks
- Significant experience in analyzing and processing data in automated accounting system
- Ability to identify variances; perform completeness checks; research and resolve exceptions; compile assemble financial data for reporting; work independently; and give appropriate feedback based on State, Federal and Hospital policy
- Proficient in using MS office products (Word, Excel, Access, Outlook, etc.)

Additional Considerations

- Experience with Commonwealth of Virginia statewide financial procedures and policies, Cardinal, DBHDS FMS
- Focused experience in one or more of the following areas: accounts payable, revenue, accounts receivable, general ledger, inventory, patient funds
- Experience with accounting system implementations and upgrades or other data driven implementations such as timekeeping
- Professional licensure such as CPA, CGFM, CIA or audit experience
- Bilingual
- Veteran or veteran spouse

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Western State Hospital is a tobacco free facility in all state buildings and on facility grounds. Submit a completed state application online at https://virginiajobs.peopleadmin.com/. if assistance is needed, contact by email Samantha.Leep@dbhds.virginia.gov. To apply for a job, you must make sure that your online application is complete. MISSING INFORMATION IS AN INCOMPLETE APPLICATION AND WILL NOT BE PROCESSED. Please make sure all telephone numbers/addresses are current and up-to-date. REMEMBER YOUR CONFIRMATION NUMBER. You have not completed applying for this position until you receive a confirmation number. If you are connected to a printer, print the confirmation number so that you can track the progress of your application and click on OK. If you are not connected to a printer, write down the confirmation number and then click on OK. Reasonable accommodations for the application and/or interview processes are available upon request to persons with disabilities per the Americans with Disabilities Act. Minorities, Veterans and people with disabilities are encouraged to apply. WSH is an EEO compliance facility.

In accordance with Executive Directive #18, as a condition of employment, the Commonwealth of Virginia requires all Executive Branch employees, including new hires and contract workers, to disclose their vaccination status. If you are the selected candidate, proof of vaccination will be required during new employee orientation on your first day of work. Employees that are not vaccinated must be tested weekly.

Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.

Contact Information

Name: Samantha Leep

Phone: 540-332-8306

Email: samantha.leep@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.