Title: School and Community Nutrition Procurement Analyst

State Role Title: Prog Admin Specialist II

Hiring Range: Up to $99,000

Pay Band: 5

Agency: Dept of Ed Central Operations

Location: JAMES MONROE BUILDING

Agency Website: doe.virginia.gov

Recruitment Type: General Public - G

Job Duties

In this role, you will serve as a recognized subject matter expert for child nutrition programs in the Office of School and Community Nutrition Programs at the Virginia Department of Education. This position will primarily monitor and review the procurement practices of sponsors participating in the National School Lunch Program (NSLP) and School Breakfast Program (SBP). This position will also support procurement activities for all other federal nutrition programs administered by the VDOE -SCNP including the Summer Food Service Program (SFSP) and the At-Risk Afterschool Meals component of the Child and Adult Care Food Program (CACFP). The subject matter expert will assist with analyzing the Buy American Provision and accommodation forms. Duties include collecting, analyzing, and evaluating program data, preparing reports, processing applications, initiating and planning trainings and workshops, monitoring and reviewing Food Service Management Company (FSMC) contracts; and performing administrative office duties.

Minimum Qualifications

- Considerable knowledge of procurement standards for federal programs and/or grants.
- Knowledge of federal cost principles for the administrative management of child nutrition programs and grants.
- Ability to analyze, synthesize, and evaluate a variety of information and data.
- Ability to organize, evaluate, and present information effectively.
- Ability to interpret laws, rules, and regulations relay the information in lay terms.
- Ability to learn and utilize a variety of technology and software.
- Ability to collect and interpret information, apply criteria, and make recommendations.
- Ability to maintain records and prepare reports and correspondence related to the work.
- Ability to communicate effectively with others.
- Ability to maintain favorable public relations.
- Ability to organize, evaluate, and present information effectively, both orally and in writing.

Additional Considerations

- Experience administering child nutrition programs at the local, state, or federal level is highly desired.
- Experience researching, collecting, organizing, and managing data is desired.
- Skills in report writing and delivering technical assistance and training school divisions is highly desired.
- Experience in grant management, fiscal, and procurement processes.
- Experience working with state and/or federal entities.
- Experience with Microsoft Office Suite, Smartsheet, Virtual Meeting Platforms

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A résumé will be accepted in lieu of a completed state application. Applications submitted via e-mail, postal service, fax or hand-delivered will not be considered. Successful candidates must pass a criminal background check. Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will be reviewed and approved upon hire.

Commonwealth’s Alternate Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to prove their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs.cpid/PWContact.aspx, or call DARS at 800-552-5019.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process. For assistance call: (804) 225-2021, [TTY: 786-8389]

It is the policy of the Commonwealth and the VDOE that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Human Resources

Phone: N/A

Email: humanresources@doe.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.