Title: ADMINISTRATIVE ASSISTANT / ADMINISTRATIVE SERVICES

State Role Title: Office and AdmSupport Workers, All Other

Hiring Range: Negotiable, commensurate with experience.

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Eastern State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/esh/

Recruitment Type: General Public - G

Job Duties

This position provides high-level administrative and organizational support to the Chief Operations Officer and executive leaders at a 302-bed state psychiatric hospital. The position ensures the seamless management of the C)O’s schedule, communication, and responsibilities. By serving as a liaison between the COO and internal/external stakeholders, this role fosters effective communication and operational efficiency, enabling the COO to focus on strategic leadership initiatives. This position also plays a critical role in the development, review, and compliance of hospital policies, coordination of meetings, and logistical support for hospital-wide initiatives.

Minimum Qualifications

• Experience working as an Executive Assistant for a Department Head or higher-level position.
• Experience with utilization of Microsoft Office Suite (to include email).
• Experience with utilization of electronic calendars and maintaining appointments and schedules.
• Experience providing clerical duties (i.e. proofreading and editing with correct grammar, punctuation and spelling for business communications).
• Experience maintaining appropriate filing systems (i.e. electronic and paper).
• Experience with policy review, event coordination, and stakeholder engagement.
• Experience researching and analyzing data to prepare and/or summarize reports for executive staff.

Additional Considerations

• Experience with Joint Commission Standards.
• Experience with automated timekeeping systems (i.e. Kronos).
• Experience with Commonwealth HR and Procurement polices and procedures.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: EASTERN STATE HOSPITAL

Phone: 757-208-7717 / REFER TO PAGEUP FOR APPLICATION STATUS

Email: EMAIL APPLICATION MATERIAL NOT ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.