Title: Administrative Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $23.00 to $28.00 per hour

Pay Band: 3

Agency: Dept Conservation & Recreation

Location: MAIN STREET CENTRE

Agency Website: https://www.dcr.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Conservation and Recreation (DCR) is hiring! Join us in preserving what people care about most – access to the outdoors, natural habitats, open spaces, clean water, and safe infrastructure.

Virginia’s award-winning state park system, a division of DCR, boasts an incredible and diverse array of natural, cultural, historical, and recreational resources including parks in the mountains, on the ocean, on the Chesapeake Bay, on 8 major rivers, on 4 major lakes, 4 rail trails, 3 battlefield sites, and 32 sites listed on the National Historic Registry. Our parks encompass over 75,000 acres, offering campsites, cabins, trails, shorelines, lakes and ponds, international dark sky sites, and over 20,000 educational programs and workshops each year.

Virginia State Park's Law Enforcement Division is accepting applications for an Administrative Assistant.

In this position, you will serve as the Administrative Assistant to the Chief of Public Safety & Law Enforcement and will update and maintain administrative digital and physical files.

Duties include:

• Performing a variety of functions to support the daily administrative needs of the Chief.
• Performing accounting functions, financial analysis, and auditing functions to discern discrepancies, incompatibilities, or redundancies. Assisting with the monthly reconciliation of general ledger accounts
• Maintaining and updating a variety of accurate financial records, logs, charts, and other documents.
• Assisting with data collection and documentation
• Providing a variety of specialized office assistance and administrative-related tasks as required.

DCR’s Mission is to conserve the natural, scenic, historic, and cultural resources of the Commonwealth. We invite you to learn more about DCR’s efforts to CONSERVE.

Minimum Qualifications

• Extensive experience in a comparable administrative/financial support role.
• Knowledge of standard office practices and procedures.
• Working experience and competency with Microsoft Excel.
• Knowledge of Generally Accepted Accounting Principles (GAAP) and ability to prepare, file, and reconcile data.
• Working experience with financial analysis and reporting.
• A valid Driver's License is required.

Additional Considerations

• Experience working with state government accounting.
• Demonstrated organizational and records management skills.
• Excellent oral and written communication skills.
• Ability to work with minimal direction and supervision and act independently as well as collaboratively.
• Skill in the use of computers and software applications.

Special Instructions

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applications will only be accepted online through the State Job website. Applications must include all work history and references.

• Background Check: Employment in all Virginia State Parks positions is contingent upon satisfactory completion of a criminal history background check.
• Employment Eligibility: Selected candidates must complete the I-9 Employment Eligibility Verification Form. DCR participates in E-Verify.
• Driver’s License Requirement: A valid State Driver's License is required if operating a state or personal vehicle for agency business.
• Work Requirements: Wage/seasonal positions are not eligible for benefits and are limited to 1,500 hours from May 1 to April 30.

Minorities, individuals with disabilities, veterans, and people with National/Federal Service experience are encouraged to apply. EEO/AA/TT

DCR employees are encouraged to visit Virginia State Parks! Check out our employee discounts.

• Free parking or admission to all Virginia State Parks.
• DCR classified, retired, and wage staff (after six months of service) are entitled to overnight facility discounts such as:
  • Free camping outside of the Memorial Day weekend to Labor Day period in sites designed for up to six people.
  • Free camping Sunday night through Thursday night (excluding the night before a holiday) from Memorial Day weekend through Labor Day.
  • Fifty percent discount on cabins (up to 3 bedrooms) outside of Memorial Day weekend to Labor Day, for a maximum of 14 nights. All reservations require a two-night minimum. Bunkhouses, camping cabins, and yurts are included; one-night yurt stays only receive a 25% discount.
    

Contact Information

Name: Human Resources

Phone: N/A

Email: HR@dcr.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.