Title: Administrative Staff Specialist, VDSS Henrico, (W4210)

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $65,000, Minimum, (salary commensurate with experience)

Pay Band: 4

Agency: Department of Social Services

Location: DSS HOME OFFICE

Agency Website: www.dss.virginia.gov

Recruitment Type: General Public - G

Job Duties

This position is responsible for providing confidential and comprehensive administrative support to the Director of Licensing Programs (Director); assisting with coordinating all aspects of the Director’s calendar; and providing administrative support for the Division of Licensing Programs (DOLP) Leadership Team, as assigned by the Director.

Duties may include: composing and processing correspondence; responding to requests for information; liaison with vendors, maintenance, and other agency divisions or personnel; preparing and submitting monthly reports; processing and tracking personnel information; procurement in compliance with state procurement regulations; maintaining office supply inventory; coordinating travel arrangements; maintaining confidential files and assisting with training.

Minimum Qualifications

Experience with general office procedures and basic financial practices.

Experience with various administrative support activities such as coordinating schedules, preparing and editing correspondence, and coordinating travel plans.

• Ability to collect, analyze, organize, and document a variety of information/data.
• Ability to effectively organize and complete multiple work tasks independently.
• Skill in operating office machines, automated information systems, databases and Microsoft Office Suite, including Excel.
• High level ability to communicate effectively with diverse populations, both orally and in writing, and work collaboratively and cooperatively with others, including all levels of colleagues and internal/external stakeholders.
• Excellent organizational and time management skills and attention to detail.
• Ability to prioritize and delegate tasks.
• Excellent speaking and presentation skills.
• Ability to create and present ideas in a variety of formats.

Additional Considerations

Experience providing support in a local, state, or federal government work environment.
Experience providing administrative support in a human services environment.
Experience in an executive support role.
Experience and/or knowledge with the Virginia legislative process.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

NOTE: This position may be eligible for telework opportunities; availability, hours, and duration will be in accordance with the Commonwealth’s Teleworking policy.

Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

VDSS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (PageUp) employment site no later than 11:55 p.m. on the closing date listed. Each application is reviewed for documentation that shows the applicant meets the minimum and additional considerations as stated in the job announcement. The decision to interview an applicant is based on the information provided. Multiple positions may be filled from this recruitment within 90 days of the closing date.

The Virginia Department of Social Services (VDSS) is an Equal Opportunity Employer and encourages diversity within its workforce.
VDSS does not provide sponsorship.

VDSS is an official certified state agency that values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply.

Reasonable accommodations are available to applicants, if requested, during the application and/or interview process.

If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the “Virginia Jobs” (PageUp) employment site when you apply.

Contact Information

Name: Division of Human Resources

Phone: dssrecruitment@dss.virginia.gov (applications/resumes or any other supporting documents are not accepted)

Email: dssrecruitment@dss.virginia.gov (applications/resumes or any other supporting documents are not accepted)

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.