Title: Enlisted Promotions Manager

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $60,000 - $70,000

Pay Band: 4

Agency: Department of Military Affairs

Location: Richmond DSCR

Agency Website: DMA

Recruitment Type: General Public - G

Job Duties

About the Agency:

The Virginia Department of Military Affairs State Team provides professional and responsive state support functions to the Adjutant General of Virginia, the Virginia National Guard, the Virginia Air Guard, and the Virginia Defense Force in order to ensure their ability to support and defend the United States and the Commonwealth of Virginia.

About the Position:

As the primary manager of the Enlisted Promotion System (EPS), this role is responsible for the comprehensive oversight and execution of all functions related to enlisted promotions from grades E2 through E9. The position ensures strict adherence to current regulations and policies governing the EPS, proactively maintaining and updating guidance as necessary. All changes and updates are promptly disseminated to field units to ensure uniform compliance and operational continuity. Key responsibilities Policy Oversight & Dissemination; Promotion Management; Facilitate the promotion of all eligible Soldiers from E2 to E9.Review and validate promotion packets for 1SG and CSM candidates to ensure completeness and compliance; Coordinate with G1 SGM to support enlisted transfers and career progression; Maintain up-to-date knowledge of EPS regulations and policies; Communicate changes and updates effectively to field units; Ensure all promotion actions align with Army directives and standards. Maintain the Enlisted Promotion database with accuracy and timeliness. Update and manage spreadsheets tracking Noncommissioned Officer (NCO) vacancies across units. Monitor Soldiers attending Initial Active Duty Training (IADT) to ensure timely promotion eligibility and tracking. Provide responsive and informed customer service to field units regarding promotion inquiries and guidance. Serve as a subject matter expert on EPS procedures and requirements.

Minimum Qualifications

Experience gathering data, generating reports, and presenting to leadership required;

Prior experience creating SOP's;

Must be detail-oriented and have organizational skills;

Customer service skills required;

Proficiency in both verbal and written communication is a prerequisite;

Ability to collaborate effectively;

Working knowledge of Microsoft Outlook, PowerPoint, Excel, Teams, Word, etc. required.

Additional Considerations

Working knowledge of Army National Guard Human Resources systems;

A comprehensive understanding of agency and state policies and procedures pertaining to the enlisted promotions branch.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Employment offers may be subject to any of the following:
o Extensive criminal background check
o Pre-employment drug screening
o Employment reference checks
o Virginia DMV Driver Alert System
o Pre-employment physical examination

Must obtain and maintain a Common Access Card (CAC).

Must have, and maintain, a valid Driver’s License for the duration of employment.

The Department of Military Affairs is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. DMA encourages and invites minorities, women, individuals with disabilities and veterans to apply.

We are a “Virginia Values Veterans” (V3) certified state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application and/or resume.

AmeriCorps and Peace Corps and other national service alumni are encouraged to apply.

The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration

This job is a civilian position and does not require military service (including commission and enlistment).

Contact Information

Name: Loreley A. Leabhart

Phone: (804) 313-1694

Email: loreley.a.leabhart2.nfg@army.mil

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.