Title: Business Operations Manager

State Role Title: Gen Admin Manager I

Hiring Range: $95,905 - $105,442

Pay Band: 5

Agency: Virginia Department of Health

Location: VDH-Central Office

Agency Website: https://www.vdh.virginia.gov/

Recruitment Type: General Public - G

Job Duties

This is a grant funded restricted position. The availability of funding is scheduled for review annually. Continued employment is contingent on the continued availability of grant or non-general funds.

The Business Operations Manager is responsible for the correct management and use of budget, tracking and reconciliation of expenditures and revenue, monitoring proper use of funds, and proper SPCC card usage and reconciliation. They supervise daily business operations, provide support for fiscal and budgetary needs, technology, and procurement tasks for the office, and manage any additional resource requirements for the central office program. Characteristic functions include but are not limited to: managing office budgets; ensuring compliance for program expenditure and revenue generation; coordinating review/approval of reconciliations reports and purchase orders; managing travel approval requests; and providing oversight for operational tasks.

Minimum Qualifications

• Knowledge of the principles and practices of public administration/business management, finance, procurement, contracting, and facilities management. Knowledge of applicable federal, state, local, and agency regulations, policies and procedures
• Strong personnel management, financial, presentation and oral and written communication skills
• Skilled in automation, including spreadsheets and data manipulation/analyses
• Ability to plan, develop and direct financial and administrative operations with attention to both long-term and short-term strategic planning and needs
• Ability to effectively and collaboratively work with a wide range of staff and positions
• Ability to effectively lead and manage supervised staff toward positive programmatic outcomes

Additional Considerations

• Experience with state accounting processes, procedures and applicable policies and laws
• Working knowledge and experience handling multiple types of procurement transactions
• Experience working with multiple types of funding sources

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: Briana Lee

Phone: (804) 864-7000

Email: briana.lee@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.