Title: Lead Payroll Accountant - #00080

State Role Title: Financial Services Spec I

Hiring Range: $55,000 - $65,000

Pay Band: 4

Agency: Department of Fire Programs

Location: Dept of Fire Programs

Agency Website: www.dhrm.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Fire Programs enhances public safety in the Commonwealth by providing supplemental funding, training, fire prevention and life safety education, along with statewide fire code enforcement. The organizational objective is to plan, establish, maintain, improve, and promote public safety in the Commonwealth.

The role of the Lead Accountant will be responsible for but not limited to ensuring the accurate and timely processing of salaried and wage payrolls; also travel and expense reimbursement vouchers in accordance with DHRM, DOA, and DFP policies and procedures. The candidate will have experience in reconciling accounting records; updating and implementing state, federal, and agency regulations/policies/procedures; and resolving payroll accounting problems.

This position will act as a working supervisor, ensuring the accurate and timely processing of salaried and wage payrolls and travel vouchers in accordance with DHRM, DOA, and VDFP policies and procedures. This position will also be responsible for the reconciliation of accounting records, updating and implementing agency policies/practices according to state and federal regulations, policies and procedures; and assisting in the resolution of payroll accounting problems.

Minimum Qualifications

• Comprehensive knowledge of Fiscal Policies and Procedures relating to accounts receivable and collection principles in accordance with DOA and DFP regulations.
• Advanced knowledge and comprehension of a broad range of fiscal policies and procedures, specifically those pertaining to payroll and leave accounting.
• Knowledge of the CAPP Manual and related topics.
• Intermediate knowledge of financial management.
• Intermediate knowledge of generally accepted accounting principles (GAAP).
• Intermediate knowledge of governmental fund accounting and business management
• Knowledge of Commonwealth mandates, laws, rules, regulations, policies, and procedures including the CAPP Manual.
• Ability to interpret and apply advanced Federal and State level regulations.
• Ability to prepare, reconcile, and analyze moderate financial reports.
• Ability to interpret and apply generally accepted accounting principles in accounting decisions.
• Ability to apply an analytical approach to problem-solving.
• Ability to prioritize/manage multiple tasks simultaneously and remain cognizant of deadlines and schedules.
• Ability to communicate effectively orally and in writing with all levels of staff and management.
• Proficiency in State-specific systems such as Cardinal and electronically filing of 1099s.
• Advanced proficiency in computer skills in Microsoft Office Suite software applications, including Word, Excel, Access, PowerPoint and Outlook and other related programs.

Additional Considerations

• Experience demonstrating comprehensive knowledge of fiscal policies and procedures relating to accounts receivable and collection principles in accordance with the Commonwealth’s DOA and DFP regulations.
• Knowledge of the CAPP Manual and related topics.
• Experience demonstrating knowledge of state financial and timekeeping reporitng system.
• Experience with state accounts payable and receivable..

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

U.S. Citizen at least 18 years of age. A one-year probationary period is required of all newly hired and re-hired employees. Criminal History: Background check and valid driver’s license and satisfactory driving record required for position.

The candidate selected for this position will be required to successfully complete a background check The individual has not been convicted of or pled guilty or no contest to a felony or any offense that would be a felony if convicted in the Commonwealth, have not been convicted of or pled guilty or no contest to (a) any misdemeanor involving moral turpitude, including but not limited to petit larceny under §18.2-96, or any offense involving moral turpitude that would be a misdemeanor if committed in the Commonwealth, (b) any misdemeanor sex offense in the Commonwealth, another state, or the United States, including but not limited to sexual battery under §18.2-67.4 or consensual sexual intercourse with a minor 15 or older under clause (ii) of §18.2-371, or © domestic assault under §18.2-57.2 or any offense that would be domestic assault under the laws of another state or the United States.

State applications will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.
The candidate selected for this position will be required to successfully complete a background check. State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number on the fax cover sheet. You may apply for this position at http://jobs.agencies.virginia.gov. Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. VETERANS, PEOPLE WITH DISABILITIES, AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Contact Information

Name: Taris Harmon

Phone: 804-292-6482

Email: taris.harmon@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.