Title: Business Manager C

State Role Title: Gen Admin Manager I

Hiring Range: $100,274.00 - $118,926.00

Pay Band: 5

Agency: Virginia Department of Health

Location: CHESTERFIELD HQ

Agency Website: https://www.vdh.virginia.gov/chesterfield/

Recruitment Type: State Employee Only - E

Job Duties

The Chesterfield Health District (CHD) provides public health services to 450,000 residents living in the City of Colonial Heights, Powhatan County, and Chesterfield County, which is one of the fastest growing counties in Virginia. Our mission is to protect the health and promote the well-being of all people in this health district. The Chesterfield Health District is part of the Virginia Department of Health and is one of 35 health districts that comprise the Commonwealth’s public health system. The position is based in the Chesterfield County Health Department.

We are currently seeking an experienced, dynamic, and forward-thinking administrator to serve as CHD's next Business Manager. The Business Manager is the lead administrative position at CHD reporting directly to the CHD Health Director and serves an essential role on the CHD Leadership Team. The Business Manager navigates complex administrative systems (e.g. local, state, federal) and provides direction and oversight over and assures high quality services and products from CHD's Administrative Division. The Business Manager is responsible for the overall management of finances (state, local, federal and grant sources; accounts receivables and payables); of procurement and supplies; of general services (facilities and risk management); and information technology. The Business Manager functions with a strategic focus on long-term issues while responding efficiently and effectively to day-to-day operational issues and challenges, and he/she serves as the primary spokesperson for CHD business operations to both internal and external parties. We’re looking for candidates who are interested in creating tools and processes that help our team become proactive and effective stewards of public resources.

The Business Manager prioritizes the development, refinement, documentation, and execution of effective and efficient administrative processes while providing process training to administra-tive staff and other district employees as appropriate. They build and sustain a culture within the administrative team that promotes collaboration, accountability, and excellent customer service for both internal and external stakeholders. The position provides leadership, structure, and sup-port for the proactive management of district fiscal resources, including building, maintaining, and refining data dashboards that provide accurate, real-time insights into the district’s fiscal re-source status. This role ensures district fiscal activities align with the CHS fiscal year calendar and due dates, supporting timely budget development and additional resource requests, and introduces process improvements that enhance efficiency and enable strategic redeployment of resources.

The Business Manager also works proactively with local governments on budgetary matters, local agreements, and year-end settlement processes and procedures. They work with direct reports to establish annual SMART performance goals that advance agency, district, and unit priorities, while managing assigned projects within scope, including planning, facilitation, communication of progress, and coordination of resources across teams. The incumbent provides coaching, tools, and skill development opportunities for staff to manage projects effectively and achieve desired outcomes. Additionally, this position ensures all supervised programs adhere to applicable federal, state, and local regulations, as well as VDH policies and procedures, and oversees financial reporting, accounts payable/receivable, materials management, and procurement functions with a focus on accuracy, compliance, and accountability.

The Virginia Department of Health offers 13 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

• Knowledge of the principles and practices of public administration/business management, finance, procurement, contracting, human resources, and facilities management
• Knowledge of applicable federal, state, local, and agency regulations, policies, and procedures
• Strong personnel management, financial, presentation and oral and written communication skills; skilled in automation, including spreadsheets and data manipulation/analyses
• Ability to plan, develop and direct financial and administrative operations with attention to both long-term and short-term strategic planning and needs; ability to effectively and collaboratively work with a wide range of staff and positions; ability to effectively lead and manage supervised staff toward positive programmatic outcomes

Additional Considerations

• Significant senior level administrative management, or public health experience and in-formation, as well as experience with the Incident Command System (ICS)
• Knowledge and experience in budget preparation, funding allocation, and reconciliation reporting.
• Knowledge and experience in IT support management
• Knowledge of and experience with regulations, policies and procedures related to public programs and service operations

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: Brandi Henderson

Phone: 804-751-4359

Email: brandi.henderson@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.