Title: Deputy Clerk - Courtroom

State Role Title: Administrative Assistant

Hiring Range: $48,207.00 + 15% stipend

Pay Band: UG

Agency: Supreme Court

Location: Fairfax County J&DR Court

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

Preparing, reviewing, and processing a wide range of legal and financial documents with accuracy and attention to detail. Entering and maintaining case information in the automated case management system. Preparing daily dockets and attending court sessions to provide in-court support. Scheduling hearings and other court matters in accordance with established guidelines. Drafting and preparing correspondence, orders, and other official court documents. Performing extensive scanning, filing, and record maintenance of court documents. Assessing, recording, and reconciling fines, fees, and costs. Identifying and resolving issues through critical thinking and problem-solving. Providing back-up support to team members to ensure continuous operations. Managing multiple priorities effectively in a high-volume court environment. Performing additional duties and responsibilities as assigned by management.

Minimum Qualifications

High School diploma or equivalent required. Most competitive applicants will have considerable court, business, or office-related experience. Applicants should be highly organized and possess significant knowledge, skills, and abilities in administrative duties, critical thinking, time management and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required. Court experience preferred.

Additional Considerations

The role requires professionalism, strong work ethics encompassing the ability to multitask, apply critical thinking, and maintain a high level of accuracy and confidentiality. The successful candidate will demonstrate strong teamwork, independence, and adaptability in a fast-paced, high-volume environment.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Theodore Evans

Phone: No Calls

Email: Humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.