Title: Grants Manager

State Role Title: General Admin Manager II

Hiring Range: Based on experience

Pay Band: 5

Agency: Department of Aviation

Location: AIRPORT SERVICES DIV

Agency Website: www.doav.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Aviation is seeking a Grants Manager to support the Airport Services Division. The position reports directly to the Deputy Director, Airport Services Division (ASD) and collaborates with engineers and planners on project tracking. The position impacts agency and division administrative effectiveness, program compliance, use of state funds, customer service, and resources required for developing effective public policy. It provides compliance, technical, and administrative support for managing the approximately $35 million Commonwealth Aviation Fund (CAF) and $3 million Airport Special Fund (ASF) programs by creating program fund spreadsheets, monthly reconciling more than 150 project records, processing approximately 700 airport sponsor reimbursement requests, assisting with project recommendations, and providing Virginia Aviation Board (VAB) members with documentation supporting DOAV recommendations. Ensures business applications are available daily to support multiple users within the agency and outside and promotes software upgrades and system enhancements.

Minimum Qualifications

Extensive knowledge of grant administration, use of business applications, and ability to apply Microsoft Office programs. Demonstrated ability to work unsupervised and be a self-starter. Effective customer service and training skills. Ability to critically think and problem solve complex administrative and compliance issues and develop public policy. Demonstrated ability to prepare concise financial and program reports using prescribed performance metrics. Interpret, explain, and apply a wide range of rules, regulations, and policies relating to DOAV funding programs. Ability to prepare and present briefings and training regarding agency policies and procedures. Demonstrated ability to compose correspondence, prepare reports, and develop spreadsheets. Exceptional attention to detail and organizational skills are required. Proficiency with Microsoft Office software.

Additional Considerations

Experience in an aviation environment.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Selected candidate(s) will need to complete the I-9 Form. DOAV participates in E-Verify.

Application Requirements: Applications and/or résumés for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 5:00 pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Applicants in need of accommodation during the application and/or interview process may contact DOAV at 804-774-4654 for assistance.
Minorities, individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TT

Contact Information

Name: Amy Reese

Phone: 804-774-4627

Email: amy.reese@doav.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.