Title: Accounts Payable Fiscal Technician

State Role Title: Admin and Office Spec III

Hiring Range: Commensurate with experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Piedmont Geriatric Hospital

Agency Website: https://www.pgh.dbhds.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Accounts Payable Specialist is responsible for managing all aspects of the agency’s accounts payable operations to ensure timely, accurate, and compliant processing of payments. This position prioritizes A/P workflow, maintains documentation, and verifies invoices against purchase orders, receiving reports, and packing slips for accuracy, budget compliance, and adherence to policies and procedures. The specialist determines payment due dates in accordance with the Prompt Payment Act, processes vouchers and Cardinal, and ensures all documentation is filed and safeguarded per guidelines. The position also prepares monthly and annual reports, assists with fiscal audits and financial reporting, and maintains up-to-date A/P policies and procedures. This role requires strong attention to detail, accuracy, and the ability to meet strict deadlines in a fast-paced fiscal environment.

Minimum Qualifications

• Demonstrated experience processing accounts payable, reconciling invoices, and maintaining financial records in accordance with established policies and procedures.
• Working knowledge of accounting principles, fiscal operations, and internal controls.
• Proficiency with financial management or enterprise systems (such as Cardinal, FMS, or similar platforms).
• Strong attention to detail and accuracy in data entry, mathematical calculations, and recordkeeping.
• Ability to analyze and resolve discrepancies in billing, payments, and vendor accounts.
• Effective communication and interpersonal skills for working with vendors, staff, and management.
• Ability to organize and prioritize multiple tasks, meet strict deadlines, and maintain confidentiality of fiscal information.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.

Additional Considerations

- Ability to understand chart of accounts and expenditure coding.
- Prior accounts payable and data entry experience.
- Proficiency in automated accounting software.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications. 

You will receive confirmation of receipt once your application and/or résumé has been successfully submitted. To check the status of your application, refer to “Your Application” in your account. 

Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position. 

Under Virginia Code § 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services is prohibited from employing or using as volunteers, persons who have been convicted of specific (“barrier”) crimes or persons who may be the subject of pending (“barrier”) charges as listed under Virginia Code § 19.2-392.02.

Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at 804-766-3322 during business hours (8:00 a.m. to 4:30 p.m.). 

Equal Opportunity: Piedmont Geriatric Hospital (PGH) is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy. 

Veteran Preference: Piedmont Geriatric Hospital (PGH) is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We highly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply and respond accordingly on the state application. 

Benefits: Piedmont Geriatric Hospital (PGH) offers a comprehensive benefits package, including your choice of health plans, paid life insurance, retirement plans, 13 paid holidays, annual leave, family personal leave, sick leave, employee discount programs, and more! 

Contact Information

Name: PGH Human Resources

Phone: 804-766-3322

Email: pgh.hr@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.