Title: Fiscal Technician

State Role Title: Admin and Office Spec III

Hiring Range: $37,500 - $47,500 annually

Pay Band: 3

Agency: Virginia Employment Commission

Location: VEC CENTRAL OFFICE

Agency Website: https://www.vec.virginia.gov/

Recruitment Type: General Public - G

Job Duties

In a shared services environment, performs routine financial and analytical duties associated with the timely and accurate processing of Accounts Payable (A/P) transactions (e.g., travel reimbursements, credit card and vendor payments, and recurring bills, such as utilities, rent and information technology) for shared services (VEC & VA Works) in accordance with state, federal and agency requirements (including the Commonwealth Accounting Policies and Procedures Manual, Prompt Payment Act, and Cardinal [state] accounting system).

Reviews and verifies vendor invoices, other A/P requests reported in the Financial Management System (FMS) and/or received manually; reconciles invoice to purchase order; ensures appropriate supporting documentation (e.g., invoice, receiving report and/or receipt) and appropriate management approval is provided; follows-up with the end user, requestor and/or relevant party if additional information is needed; assigns correct financial codes (e.g., object, cost center, project, and task) and payment due dates; prepares journal entries, as needed, to correct problems; processes and keys payment information; and maintains payment records.

Maintains effective working relationships with internal and external contacts to facilitate the prompt and accurate processing of payment transactions, and responds to requests for information timely and professionally.

Minimum Qualifications

Knowledge of basic accounting and business principles and practices; A/P and travel requirements; office procedures and equipment; and records retention guidelines.

Strong customer service, organizational, and oral and written communication skills.

Ability to perform detailed, accounting work; reconcile, code and post accounts; analyze, process and reconcile A/P transactions in accordance with established guidelines; update and maintain automated and manual records; track and report account information; maintain confidentiality; interpret and apply basic policies and procedures; and work effectively independently and as a team member.

Additional Considerations

Knowledge of the Commonwealth of Virginia A/P processes, CAPP manual and GAAP, and Cardinal Financial and/or Oracle Finacial systems.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Diversity and inclusivity are at the heart of what we do in Virginia, and the VEC is committed to upholding these values in our employment opportunities across the Commonwealth to people from all backgrounds, including all races, ethnicities, genders, and abilities.

The Virginia Employment Commission is an Equal Opportunity Employer/Program, and a Virginia Values Veterans (V3) certified employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation.

Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand delivered applications and résumés will not be accepted.

Applications are not accepted after the recruitment closing date.

Please carefully review the details of this recruitment including the location of the position and the posted salary before applying. VEC does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.

Consideration for an interview is based solely on the information within the application (and/or resume). You must ensure your application/resume includes the scope of your experience, knowledge, skills, and abilities as it relates to the position you are applying for. Information not stated will not be assumed.

This website will provide a confirmation of receipt when the application is submitted for consideration.

For the status of your application and this position, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via email or telephone.

Auxiliary Aids and Services are available upon request to individuals with disabilities.
Applicants needing accommodations should contact the Human Resource office for additional information.

The VEC does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.

NOTICE: VEC will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: Human Resources / Recruitment

Phone: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via phone.

Email: Careers@vec.virginia.gov for recruitment related questions. Emailed applications, resumes, or cover letters will not be accepted. For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.