Title: Senior Deputy Clerk – Dockets

State Role Title: Salary Non-Specified

Hiring Range: Commensurate with Experience

Pay Band: UG

Agency: Supreme Court

Location: Court of Appeals

Agency Website: www.vacourts.gov

Recruitment Type: General Public - G

Job Duties

The Senior Deputy Clerk – Dockets is the executive level manager responsible for overseeing the Clerk's Office Dockets team. That team currently consists of four deputy clerks who create and manage the dockets in the four different regions of the Commonwealth where the Court holds oral argument.

The Dockets team is responsible for all aspects of calendaring and maintaining oral argument schedules for the Court. This also includes maintaining all necessary audio-visual equipment used for conducting remote dockets of the Court.

This Senior Deputy Clerk also serves on the Clerk's Executive Committee, works with the Chief Judge, the Clerk of Court, and the Court's Chief Staff Attorney to coordinate procedures to support the Judges and their chambers with the management of their dockets.

This position at times will require travel to the different locations where the Court holds hearings. Some telework may be allowed at the discretion of the Clerk.

Essential Duties and Responsibilities

The duties of this position include:

• Managing the day-to-day operations of the Dockets team, and monitoring the quantity and quality of the deputies' production.
• Reviewing the Dockets team's preparation of records, pleadings (including rehearing requests), and other documents to be sent to the Judges.
• Developing and maintaining contacts for the Court in the various locations that it uses for in-person oral argument sessions.
• Reviewing the Deputy Clerk's case management entries and updates regarding all aspects of docketing and scheduling.
• Preparing the en banc dockets and scheduling notices to be sent to the parties participating in these arguments before the Court; corresponding with the Court and litigants regarding the en banc dockets and related scheduling matters.
  
• Submitting the en banc dockets for posting on the Court's website; editing and preparing audio or video recordings of these hearings to be submitted for posting on the Court's website.
• Reviewing the Court's annual schedule to ensure compliance with Court mandated criteria.
• Performs other duties as assigned by the Clerk.
  

Minimum Qualifications

• Applicants must have a four-year college degree or at least 10 years of appellate court clerk’s office experience.
• Applicants must have an in-depth understanding of appellate court functions and processes.
• Applicants must be skilled at paying exceptional attention to details and have superior organizational skills.
• Applicants must excel at multi-tasking and particularly must be able to manage multiple dockets concurrently and possess the ability to learn new tasks quickly.
• Applicants must be willing to assist the public in a courteous and efficient manner and be a team player who assists others.
• Applicants with management experience and the interpersonal skill set needed to properly address and coordinate scheduling hearings with self-represented litigants, attorneys, and the Judges are preferred.
• Applicants must demonstrate a history of prompt and accurate completion of assignments, experience in dealing with a high volume of work, and the ability to meet deadlines.
• Applicants must be proficient in the use of Microsoft Office Suite and related computer programs.

Additional Considerations

State application, cover letter, and resume with references are required. State application must be fully completed. Applicants must apply online. Please no phone calls or emails regarding the application status.

This position offers a competitive benefits package, which includes vacation and sick leave, all paid state holidays, health insurance, retirement, life insurance, deferred compensation, and short- and long-term disability.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Daisy Duitsman

Phone: No calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.