Title: Human Resources Administrator

State Role Title: Employment, Recruitment, and Placement Specialists

Hiring Range: Commensurate with education and experience, up to $82,668

Pay Band: UG

Agency: VA Cannabis Control Authority

Location: VA Cannabis Control Authority

Agency Website: https://cca.virginia.gov/

Recruitment Type: General Public - G

Job Duties

Purpose of Position: The HR Administrator is responsible for a wide range of human resources functions, ensuring that the company's HR processes run smoothly and effectively. This position involves handling employee relations, recruitment, onboarding, benefits administration, performance management, training and development, compliance with employment laws, and general HR support for employees and managers across the organization.

Job Duties Summary
The position is responsible for supporting a wide range of human resources functions, including:

Personnel Transactions

• Process and maintain personnel records related to hiring, terminations, payroll, benefits, and performance.
• Ensure accuracy and compliance in HR and payroll systems.
• Conduct employment verifications and prepare reports for personnel compliance.

Benefits Administration

• Administer employee benefits in accordance with the Commonwealth of Virginia policies.
• Advise employees on benefit eligibility and maintain accurate benefit records.
• Process documentation for retirement, leave programs (FMLA, VSDP), unemployment, and insurance.

Payroll & Timekeeping

• Manage payroll documentation, direct deposits, tax forms, and time and attendance records.
• Maintain leave tracking and generate payroll-related reports.

Training & Development

• Develop and deliver training materials based on organizational needs.
• Maintain training records and assess training effectiveness through surveys and feedback.

Talent Acquisition

• Coordinate recruitment activities, including application review, candidate screening, and onboarding.
• Conduct background checks and maintain recruitment data in HR systems.
• Stay current on labor and hiring laws to ensure compliance.

HR Policies & Employee Relations

• Develop and communicate HR policies and procedures.
• Serve as a resource for employee inquiries and workplace concerns.
• Promote a positive work environment and support employee engagement initiatives.

Minimum Qualifications

KNOWLEDGE SKILLS AND ABILITIES
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work independently.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Considerable working knowledge of PeopleSoft or other HRIS systems.
• Adaptability and flexibility in handling changes and adjusting to new technologies.
• Focused attitude under pressure and able to handle multiple priorities.
• Knowledge of Leave Programs such as short and long term disability, FMLA, etc

Additional Considerations

• Experience working in Human Resources for the Commonwealth of Virginia
• SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) credential. Human Resource Certification Institute (HRCI). PHR or SPHR
• Experience working in Cardinal HCM or PeopleSoft

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Please call 804-653-9490 for assistance.

The Commonwealth of Virginia is an Equal Opportunity Employer. It is the policy of the Commonwealth of Virginia to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, pregnancy, childbirth or related medical conditions in the recruitment, selection, and hiring of its workforce.

Contact Information

Name: Robin Hollenbeck

Phone: (804)653-9490

Email: robin.hollenbeck@cca.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.